Administrative Support 3 - Vancouver, Canada - University of British Columbia

University of British Columbia

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 3 (Gr7)

Job Title

Administrative Support 3

Department

Administrative Support | Department of Asian Studies

Compensation Range

$4, $4,214.00 CAD Monthly

Posting End Date

May 5, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Apr 30, 2024

This is a one year full-time term position.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

Organizational Status

The Projects Assistant works closely with all staff within the Department, reports directly to the Administrator, and works under the supervision of the Administrative Coordinator.

The incumbent interacts and communicates with faculty, graduate and undergraduate students, staff, alumni, visitors, staff from other units across campus, and community stakeholders from a wide range of Asian Canadian communities.

Work Performed- Provides front-line assistance to faculty, students and the public.- Develops, maintains and updates information on the Asian Studies AIR site and website- Provides administrative assistance with the development of the web and social media presence for the Chinese Language Program, as well as Program events.- Coordinates and implements the student hiring process within the Chinese Language Program.- Updates documents on current working procedures for various processes within the department through consultation with relevant faculty, staff and graduate students within the department.- Reviews departmental procedures to ensure compliance with related UBC policies and procedures.- Provides training, as required, to other staff in regards to updated procedures.- Provides administrative support to ongoing projects within the Department initiated by the Department Head or Administrator.- Assists with the scheduling, coordinating and implementing of events within the Department, including workshops, public talks, conferences, meetings, and internal and external events.- Provides support to and back-up coverage for other CUPE 2950 positions within the Department.- Provides administrative support to various departmental committees, including the Sustainability Committee.- Supervises up to three Work Learn students.- Maintains up-to-date information on UBC and departmental policies and procedures.- Performs other duties as required.

Consequence of Error/Judgement

This position interacts directly with faculty, staff, students, visitors and members of the public on all issues related to the Department of Asian Studies.

The incumbent must be able to work independently and be able to recognize when matters must be brought to the attention of the Administrator, Administrative Coordinator and/or Department Head.

Supervision Received

Incumbent is required to work independently with mínimal supervision, under the general supervision of and broad work direction received from the Administrative Coordinator and Administrator.

Supervision Given

Formally trains new staff on work procedures, and/or oversees work of students and/or temporary staff.

Minimum Qualifications

High School graduation, plus one year of post-secondary education, plus four years of related experience or an equivalent combination of education and experience.

Advanced level Mandarin Chinese Language skills required.

Willingness to respect diverse perspectives, including perspectives in conflict with one's own
Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications