Administrative Coordinator - Ottawa, Canada - Canadian Construction Association

Canadian Construction Association

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Location:

Ottawa, ON

Introduction:

About:

The Canadian Construction Association (CCA) is the national voice for Canada's heavy civil, institutional, commercial, and industrial construction industry, giving voice to the public policy, legal and standards development goals of contractors, suppliers and allied business professionals working in, or with, our industry.

Construction is the backbone of the Canadian economy, employing some 1.4 million Canadians, pumping about $141 billion annually into the national economy, and accounting for nearly 7.5 per cent of Canada's gross domestic product (GDP).

Its impact is immense and the life we enjoy - from the schools we send our kids to; the hospitals that care for us; to the roads and bridges that connect our communities - is all possible because of construction.

Responsibilities:

Areas of responsibility and essential functions:

Update integrated member records in the database. Information is provided by member associations and done on a quarterly basis or as required.
Follow up with member associations if information is not returned by due date.
Create/pull various membership lists from the database as required.
Prepare membership reports quarterly.
Membership invoicing and renewals:
Execute the corporate member renewal and invoicing process, working with the Manager, Membership Growth.
Execute integrated membership invoicing process.
Execute document invoicing process.
Execute affiliate membership process.
Support to the Director, Finance
Process invoices for payment.
Prepare draft budgets under the guidance of the Director, Finance and generate reports.
Track the deliverables from the Finance & Audit committee.
Take meeting minutes and draft the minutes for the Finance & Audit committee.
Support to the Leadership Team
Assemble committee and Board packages.
Take minutes of the CICC meetings and provide draft minutes to the Chair
Assist with the organization of meetings, as requested.

Skills and qualifications:

A diploma or degree in business, or related experience.
Customer service orientation.
Excellent timemanagement, multitasking and organization skills.
Superior analytical skills.
Proficient in Microsoft Office programs (Word, Excel, Outlook, PowerPoint) and database software.
Strong work ethic.
Excellent written and oral communication and interpersonal skills.
Strategic thinker and ability to problemsolve.
Ability to work independently with mínimal supervision.
Attention to detail and high level of accuracy.
Asset: Bilingual in French and English.