Contract Administrative Assistant - Toronto, Canada - March of Dimes Canada

March of Dimes Canada

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Would you like to work for a not-for-profit organization that is dedicated to maximizing the independence and community participation of people with disabilities across Canada? Would you like to play a role in advocating for inclusion and equity for all people living with disabilities?

March of Dimes Canada (MODC) is a federally registered national charity that offers a wide variety of programs and services to Canadians living with disabilities.

Since 1951, starting with the polio epidemic, March of Dimes Canada has been on the forefront of the disability movement.

We are focused on a bold vision of enhancing services, financing the vision, building partnerships and creating an appropriate and sustainable infrastructure.

Through our Culture Code we live the values of:
We Are One Team, We Are Accountable to Ourselves and Each Other, and We Adapt and Grow Together.

Profile:

The
Administrative Assistant will be responsible in providing administrative support to the senior management team

Responsibilities:

Provide administrative support to the senior management team while indirectly supporting management teams
Assist with the preparation, submission and filing of confidential documents and internal recording systems for employee vacation and sick time records
Enter data, and prepare payroll and finance reports for program managers
Prepare invoices and purchase orders
Update and maintain program manuals and other organizational manuals as appropriate
Organize and prepare for meetings/presentations/training, including attending and taking/preparing minutes as required
Maintain and assist with continuous improvement of data collection systems to support the programs
Coordination of training and travel arrangements
Assist in preparation of documents and reports for internal purposes and funders
Perform general office administrative duties such as inventory maintenance for office supplies and assist with routine maintenance functions for office equipment.
Assist in coordination and communications between departments

Education and Experience Required:

Minimum Grade 12. Business / Accounting College Diploma preferred
Minimum 3 years related administrative experience

Knowledge/Skills Required:

Minimum Grade 12. Business / Accounting College Diploma preferred
Minimum 3 years related administrative experience
Advanced experience in Microsoft Office; Word, Excel, and PowerPoint
Familiarity with Quality Management Systems including ISO would be an asset
Experience/aptitude for designing forms in a creative and technically sound manner
Ability to function in an organized manner
Ability to take initiative and problem solve
Ability to take verbal and written direction and follow through to complete assigned tasks
Flexibility to changing demands of the job
Strong interpersonal and communication skills
Good command of grammar and accuracy with figures (attention to detail)

Please note the following:

Work will be performed remotely from a home office.

Please note that March of Dimes Canada has a mandatory COVID-19 vaccination policy.

All employees must be fully vaccinated against COVID-19 by receiving all required doses of a vaccine approved by Health Canada at least 14 days prior to the commencement of their employment, or as otherwise recommended by public health authorities.

We will provide reasonable accommodation to individuals who are unable to be vaccinated for medical reasons or on the basis of any other protected ground, as required under applicable human rights legislation.

Job Type:
Fixed term contract

Contract length: 5 months

Work Location:
One location