Administrative Assistant, Goodman School of Mines - Greater Sudbury, Canada - Laurentian University

Laurentian University

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Greater Sudbury, Canada

4 weeks ago

Posted by:

Sophia Lee

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Home > Career Opportunity

Administrative Assistant, Goodman School of Mines:

Required Position:

TERM APPOINTMENT:
July 2023 to May 2028

Responsibilities:

Provide comprehensive administrative services to the Goodman School of Mines, its programs and its stakeholders. These include the Executive Director, Associate Director, Business Manager, program Coordinator, Staff, and Students. This position assists in matters of school governance, divisional and internal affairs, and external university affairs.

These activities include;

Be responsible for the reception and dissemination of information, responding to internal and external requests, collaborating with stakeholders;
Monitor, track and report on the budgets, Purchase card and petty cash, external suppliers. Checking for accuracy, safekeeping, confidentiality and security in compliance the University's policies and regulations, including entering purchase requisitions, paying invoices, signaling issues to the Business Manager;

Provide confidential and complete administrative support for the school

Organize and participate in meetings; arrange room bookings (classrooms, meeting rooms, etc.).
Support the Associate Director in preparing meeting minutes, and producing and distributing documents.
Keep program files up to date, help produce grant reports.
Work in collaboration with the Associate Director and Business Manager, as needed.

Program budgets

Prepare and perform transfers and requests; prepare work orders, time sheets, etc. in consultation with the Business Officer
Perform other duties directly related to this position as assigned.

Qualifications:

Two years of postsecondary education in a related field;
3 years of related experience, preferably in a postsecondary environment;
Experience and thorough knowledge of MS Word and Excel, electronic data organization skills and database manipulation, electronic mail and calendars, also knowledge of PowerPoint, and Google Suite;
Experience with institutional policies, procedures, budget processes and budget tracking;
Strong communication and interpersonal skills, and customer service skills;
Excellent time management and organizational skills with ability to prioritize multiple responsibilities; Ability to work under pressure to meet deadlines;
Strong attention to detail, strategic and analytical skills, problem solving and critical thinking skills; Ability to adapt to a changing and diverse environment;
Ability to work both collaboratively and independently, with initiative and under mínimal supervision;
Demonstrate professionalism, with ability to maintain discretion and confidentiality.
Ability to work fluently (orally and in writing) in both official languages, French and English

Applications will only be accepted through
our online form.

Position No.
L1169-03TM
-
Salary
$ $31.29 per hour

Under Review

Competition ends
Wednesday, July 26th 2023 at 4:00 pm

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