Administrative Assistant, Indigenous, Local - Calgary, Canada - The University of Calgary

The University of Calgary

Verified Company

Calgary, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Description
This position reports to the Manager, Business Operations.

The Administrative Assistant primary purpose is to assist the ILGH Office team in general by providing financial/ bookkeeping administrative support.

Success in the role will require attention to details, accuracy, priorities setting, some judgment and decision-making following procedures and guidelines, and collaborations with the team and volunteers.

This is a recurring part-time position. Recurring part-time employees are hourly employees engaged to perform work on an irregular schedule.

Summary of Key Responsibilities (job functions include but are not limited to):

Administer and manage the submission of requisitions and purchase orders, enter expense claims, submit invoices for payments, update invoice logs. Ensure that source documents such as invoices and receipts are coded to the appropriate accounts
Complete requests for new suppliers set up
Complete and send requests for Invoices
Manage purchasing card payments and monthly reconciliations including monitoring corporate card transactions within ILGH to ensure compliance with card reconciliation expectations (i.e. obtain and organize all the required back up)
Follow university expense guidelines to ensure that tasks are completed in an accurate and timely manner
Help with organizing travel arrangements for ILGH faculty and staff
Liaise with colleagues regarding program financial requirements and travel needs
Exercise judgment within established guidelines
Recommend changes to procedures or practices within the work unit
Establish work priorities and ensure deadlines and met and procedures are followed

Qualifications / Requirements:

Diploma or degree in supply chain management or accounting, with at least 1 year of experience in accounts payables or bookkeeping required
Strong organizational and analytical skills, as well as attention to details and accuracy
Proven ability to thrive in a fastpaced environment
Cross cultural sensitivity and commitment to addressing health inequities globally
Knowledge of the University of Calgary processes and procedures; Experience with University of Calgary systems (i.e. Peoplesoft) is an asset
Excellent verbal communication skills
Immediate to advanced skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
The ability to multitask and effectively work with diverse groups, dealing with tact and diplomacy in all situations
Must be open to learning and development, and willing to accept new challenges and assignments
A positive attitude and the ability to work independently and as part of a team

Application Deadline:
April 18, 2024

This position is part of the AUPE bargaining unit, and falls under the
_Operational/Administrative Job Family, Phase 2_.

For a listing of all management and staff opportunities at the University of Calgary, view our
Management and Staff Careers website.

About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age.

Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking.

It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.