Team Lead, Accounts Receivable - Ontario, Canada - Circular Materials

Circular Materials

Verified Company

Ontario, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

OVERVIEW:

Reporting to the Director, Financial Operations, the Accounts Receivable Team Lead is responsible for overseeing the accounts receivable team, ensuring accurate financial transactions, reconciliations, and collaborating with other departments to enhance efficiency.

This position also includes providing guidance and generating insights to support financial decision-making.

RESPONSIBILITIES:

Lead the accounts receivable team, ensures the accurate and timely processing of invoices, receipts, and customer payments across different business units.
Review and reconcile accounts receivable transactions, followup with customers on overdue accounts, and maintain uptodate financial records.
Direct oversight on customer inquiries, resolve collection issues, ensures all open items are followed through and closed in a timely manner.
Backup the team in all AR matters and transaction processing during times of highvolume workload and vacation coverage
Support periodend deadlines, audit requirements and adhoc reporting.
Prepare reports, provide insights on KPIs, proactively identifies trends and recommends improvements.
Initiates change to maintain efficient and consistent practices across business units.
Provide guidance and training to accounts receivable staff, fostering a culture of accuracy, internal controls, and compliance.
Works closely with the customer relations team to ensure that unpaid amounts are identified and managed according to program policy, and that management is kept informed of issues relating to late payments.
Post daily payments to stewards' accounts from Electronic Fund Transfer and cheque payment.
Reconcile daily Accounts Receivable transaction on SAP.
Prepare documentation for the Compliance department on accounts escalated to them that require additional collection attention. Provide Compliance with information on payment by the escalated stewards.
Prepare and update monthly Accounts Receivable reports (such as aging, write offs), and make recommendations for writing off eligible penalties and service charges.
Assess collectability of current accounts, reconcile payments and complete account analysis.
Review billing for correctness, investigate steward inquiries relating to invoicing and prepare communication to the stewards with past due invoices when needed.
Manage accounts written off due to bankruptcy.
Generate and distribute customer copies of customer invoices when requested by the customers.

Interpersonal/Communications:

External Relationships: Communicates and maintains a positive working relationship with customers.

QUALIFICATIONS:

Education:

Bachelor's degree in accounting, finance, or related field

Experience:

Knowledge/Competencies/Skills:

General understanding of goals of the accounting function, and the relationship between the roles in the department, with strong, specific knowledge of requirements to successfully manage A/R.
Microsoft Excel, Word, presentation, and Outlook skills are required.
Knowledge of SAP SD (Sales and Distribution module) is required.
Excellent communication, written, research, problemsolving, and time management skills.
Ability to manage own time within a workload influenced by peak periods at quarterend, yearend, and during annual audit.
High level of accuracy, efficiency, and accountability.
Ability to build relationships with clients and internal departments.
Proven experience in accounts receivable roles, with a track record of accuracy and leadership
Strong knowledge of accounting principles and accounts receivable processes.
Good written and verbal communication skills
Ability to manage time within a workload influenced by periodends and audit season.

WORKING CONDITIONS:

Uneven workload, with peak periods at quarterend, yearend, and during annual audit.
Ability to manage own time with reasonable flexibility outside of peak work periods.

Circular Materials is a national producer-led not for profit organization that supports producers in meeting their obligations under extended producer responsibility regulations across Canada.

We are committed to building efficient and effective recycling systems to minimize waste, and ensure materials are reused again and again.

Through the support of our founders and member producers, Circular Materials is implementing a national harmonized approach focused on improving recovery rates, meeting the needs and expectations of consumers, and protecting the natural environment.

The team is currently working remotely.
Think you would be a good fit for our
Team Lead, Accounts Receivable position? We want to hear from you

We thank all applicants for their interest. However, only those under consideration will be contacted.