Payroll & Benefit Specialist - Toronto, Canada - Mad Engine Global LLC

Mad Engine Global LLC

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Summary

The Payroll & Benefits Specialist plays a critical role in ensuring accurate and timely processing of payroll and administering employee benefits programs within the organization.

This position requires meticulous attention to detail, a strong understanding of payroll and benefits regulations, and excellent communication skills to effectively interact with employees and external vendor and is the direct support to Director of HR Operations.

Essential Duties and responsibilities

Collaborate closely with the ADP Payroll Specialist and utilize ADP system to help ensure accuracy and timely processing of semimonthly payroll.
Review and approve Records of Employment (ROEs).
Payroll reporting and data management.
Reconcile, maintain, and audit payroll errors, adjustments, and employee records for accuracy.
Field and respond to payroll inquiries and resolve discrepancies as required.
Understanding the company's business issues to analyze requests for adhoc reports and determine the best approach for report generation and the modification of existing accounts.
Escalating any concerns or risk areas promptly to the Director of HR Operation to ensure compliance.
Maintain and update personal employee data changes in our internal payroll system, e.g. Benefit enrollments, retirement deductions, address changes, periods of leave etc.
Calculate deductions for group health, life, and disability insurance premiums and communicate to employees and payroll staff.
Prepare reports by compiling summaries of earnings, taxes, deductions leave, and nontaxable wages, and communicate with insurance carriers and other program vendors.
May administer benefit and retirement programs, liaising with both providers to communicate updates regarding new hires, changes, or separations.
Recommends process improvements deploys solutions and develops user procedures, guidelines, and documentation.
Responsible for maintaining current processes through the payroll system integration period, including the existing manual auditing process and various interfaces.
Responsible for preparation and delivery of HR Metrics, including but not limited to the Monthly Headcount report, Turnover Analysis.
Remain in constant communication with teammates and management.
Always remain in compliance with all legal and institutional requirements.
Position reports to the Director of HR Operations

Minimum Qualifications

Associate Degree, Bachelor's preferred.
Three or more years' experience working in payroll and benefits or similar roles.
Significant experience working in multiprovidence payroll is a plus.
Excellent computer skills and knowledge of ADP WFN software (Plus).
Located in our Toronto, Canada office.
Excellent communications skills and interpersonal skills, both written and verbal

Working conditions

Must be able to work in a fastpaced environment
Office with open floor plan
Business casual office attire
Work is performed inside a temperaturecontrolled office building

Physical requirements

Sit, stand, bend, lift occasionally lifting
Ability to listen and speak with employees and vendors
Occasionally lift up to 25 pounds
View and type on computer screens for long periods of time

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with or without notice.

Competencies

Knowledge of Payroll and Benefit laws and regulations
Ability to work minimum direction and independently.
Excellent communication skills (oral and written)
Customer Management: Ability to summarize information and succinctly communicate analyses verbally and in writing.
Problem Solver
Identifies issues and resolves problems in a timely manner; uses reason even when dealing with issues
Processoriented: Designs & systematically executes proactively goals and objectives
Organized: Possesses an ability to work on multiple projects, problems or tasks
Teamoriented and Collaborative
Demonstrates high integrity in all activities; does not cut corners to achieve goals.