Administrative Assistant 1 - Burnaby, Canada - BC Hydro
Description
Powered by water... and by people like youProviding clean electricity to 4 million customers takes a diverse workforce and that's where you come
in. We need your talent to help us build major projects to meet growing demand. To help our
customers find clean energy solutions for their homes and businesses and to be ready to respond
during storms and outages to keep our system reliable.
Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a
solution to climate change while safely providing clean, affordable electricity to our customers.
We offer a healthy work life balance, training opportunities and career progression. We're proud to be
ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we
build an even cleaner B.C.
JOB DESCRIPTION
Duties:
- As part of the administrative team supporting the Director of Interconnections & Shared Assets,
- Manage general office administrative responsibilities including budget and monthly variance
- Provide and encourage a positive team atmosphere and to develop creative solutions to many
- Prepare, format and finalize correspondence, reports and/or Scorecards using word processing/
- Demonstrate strong interpersonal, communication and diplomacy skills;
- Act independently with a high level of judgment, discretion, initiative and business acumen;
- Maintain professional working relationships with all levels of staff within BC Hydro and with
- Maintain the Director's calendar and administrative files;
- Prepare for department meetings and booking meetings for the department;
- Maintain org charts for Interconnections & Shared Assets team.
- Direct incoming mail to appropriate person(s) and ensure that responses are received back by
- Provide orientations to new employees;
- Department training on certain administrative tasks;
- Maintain the department's electronic and manual files;
- Type and edit reports, memos and presentations, and coordinate reporting packages for the
- Have knowledge of BC Hydro and its operation;
- Make difficult or complicated travel arrangements including coordinating and integrating
- Be a strong team player, with strong organization skills and excellent time management as
- Be comfortable working in environment with tight and often unpredictable and/or conflicting
- Provide assistance to other Administrative Assistants in office as required.
- Knowledge and understanding of finance is an asset.
- The role requires the individual to work in a very confidential environment.
- Type and distribute minutes.
- Coordinate the flow of information between manager's office and the offices of the manager's
Qualifications:
- Completion of Grade 12 with business courses.
- Three to five year's office experience providing administrative support at a senior level.
- Knowledge of current computer business software, proficient in Word/Excel/PowerPoint/SAP.
- Experience working in a confidential administrative environment.
- Ongoing training for upgrading of office technology.
- Administrative experience and an excellent knowledge of office practices, procedures and
judgment, initiative and business acumen.- Enjoys encouraging a positive team atmosphere and develops creative solutions to various
challenges.- Proven ability to multi-task and meet tight deadlines.
- Knowledge of finance and an accounting background is an asset.
ADDITIONAL INFORMATION
- The incumbent will require the ability to act independently with a high level of confidentiality,
- Good written, oral and interpersonal communications skills.
- Knowledge of BC Hydro and its operations an asset.
- Strong team player, strong organizational skills and excellent time management.
- FileNet / Sharepoint experience would be an asset.
We're always looking for exceptional people to bring new ideas, fresh thinking and the motivation
to help shape the electricity system in B.C. It's an exciting time to be a part of our team as we
invest in our system and prepare to meet the challenges of tomorrow.
Our values guide our work. Want to join us?
We are safe.
We are here for our customers.
We are one team.
We include everyone.
We act with integrity and respect.
We are forward thinking.
BC Hydro is an equal opportunity employer.
minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual
orientations and gender i
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