Events Assistant - Milton, Canada - Town of Milton

Town of Milton

Verified Company

Milton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Type:
Intern/Co-Op (Fixed Term)

Department:
Recreation

Hourly Wage:
$22.34

Close Date:
February 5, 2024

Openings:
1

Position Summary

Major Job Responsibilities

Key Responsibilities

Under the guidance of the Coordinator, Facility Rental Administration, provide support with the oversight and administration of community events in Milton including:

Create and maintain client files, ensuring up to date documentation
Respond to inquiries, and provide front
line customer service to community event organizers
Maintain a safe and welcoming environment for all customers and provide excellent customer service
Check in with event organizers during site set
up to ensure that vendor arrival is safe, efficient, and according to plan
Provide ongoing customer service to event organizer, which includes problem
solving, and acting as a liaison between event organizer and other Town staff/departments
Observe site take
down to ensure that vendor load
out is safe, efficient and according to plan and that the event space is returned to acceptable standards
Provide general event supervision, including conducting site/event evaluations (e.g. noise levels, vendor counts, etc.), which will inform post
event reports
Coordinate post
event evaluation of events including debrief meetings and the development of post
event reports
Adhere to all Town policies and procedures
Comply with all health and safety practices as it relates to the work, standard operating guidelines, and the Occupational Health and Safety Act (OHSA)
Perform other duties as assigned in accordance with department objectives

Education & Experience

Education and Experience- Enrolment in, or completion of, a post-secondary degree/diploma in Event Management/Coordination, Project Management, Public Relations, or related field of study- Demonstrated experience as an Event Coordinator in event logistics, sponsorship development, marketing, volunteer coordination, and related best practices is required- One (1) year of related experience is preferred- Fluent with Microsoft Office Suite (Word, Excel, Power Point, Outlook)- Ability to work with mínimal supervision, in a leadership role, make informed decisions and balance multiple priorities while acting as a key point person in a busy event environment Efficient and clear communication, interpersonal, and conflict-resolution skills is required- Industry certifications in event management (CSEP, CMP) is preferred- Working knowledge of Xplor Recreation management software is preferred