Administrative Assistant Ii, Medical - Toronto, Canada - University Health Network

University Health Network

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ADMINISTRATIVE ASSISTANT II
JOB POSTING# 927024

Union:
Non-Union

Site:
Toronto Western Hospital

Department:
Department of Surgery - UHN

Reports to:
Dr. Andras Fecso, General Surgery

Hours: 37.5 hours a week; Monday-Friday

Pay Scale:
$ $ 30.12 per hour (Commensurate with experience and consistent with UHN Compensation Policy)

Status:
Permanent Full Time

Posted Date:
November 30, 2023

Closing Date:
December 14, 2023

The University Health Network, where _"above all else the needs of patients come first"_, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

The University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.

Duties

Serve as the primary administrative and clinical assistant to Dr. Andras Fecso
Exercise considerable judgment and have independence in providing administrative support to a busy service and excellent patient care; work proactively using critical thinking, accurate processing of information and selfdirected follow through.
Possess an indepth knowledge of the surgeon's preferences to be able to effectively plan his schedule and organize his daily activities
Overall responsibility is to ensure that all work from this office is deftly managed by being focused on effectively and efficiently managing constantly changing priorities related to a busy practice, calendar and schedule management and effective communication with all relevant parties
Interact with senior management across multiple sites and interface with patients, learners and trainees

- communicating effectively with patients, families, staff, external care providers and the public
- answering telephones and responding to enquiries and redirect as needed
- coordinating and scheduling of patient clinics, operation and endoscopy scheduled dates and ad hoc duties as required
- accurately admitting, transferring and discharging patients in the Electronic Patient Record;
- inputting necessary preadmission data;
- completing chart management activities as per protocol;

QUALIFICATIONS:

Completion of Grade XII or recognized equivalent
Completion of a recognized medical office or business administration program at the diploma level
Three (3) years related administrative assistant support experience required
Previous onthejob computer/wordprocessing, database and spreadsheet software experience; solid experience in a Microsoft Office environment particularly with Outlook, Word, Excel and PowerPoint
Experience working in a health care environment
Excellent organizational and time management skills
Excellent team player
Outstanding interpersonal and customer service skills
Excellent verbal and written communications skills
Comprehensive knowledge of health care, organizational/office practices, procedures and standards
Ability to produce high quality work in accordance with Hospital standards required
Ability to maintain confidentiality required
Ability to work well under pressure and use good judgment in assessing difficult situations required
Knowledge of medical terminology
Ensuring invoice payment and office account management (research)
Ability to manage a number of competing priorities at once and track all tasks to completion

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, onsite gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommo