Office Coordinator - Mississauga, Canada - Trillium Health Partners

Trillium Health Partners

Verified Company

Mississauga, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description:

FULL TIME - TEMPORARY |OFFICE COORDINATOR - FOUNDATION | NON-UNION

Posting ID:

Position Title:
Office Coordinator- Full Time 12 Month contract

Reports To:
Manager, Finance & Administration with a dotted line to the Vice President, Finance & Business Operations

Work Location:
Primarily based out of Trillium Health Partners Foundation's office at 2085 Hurontario, Mississauga, with some work executed across all three sites of

Trillium Health Partners:
Credit Valley Hospital, Mississauga Hospital, and Queensway Health Centre

Post Date:
June 15, 2023

Closing Date:
July 15, 2023

At

Trillium Health Partners Foundation, our vision is bold: raise funds to build a new kind of health care for a healthier community. Our work supports Trillium Health Partners - Credit Valley Hospital, Mississauga Hospital and Queensway Health Centre, one of the largest community hospital networks in Canada, caring for the fastest growing region in Ontario.

With diverse backgrounds and complementary skill sets, our talented team drives fundraising revenue to meet the highest priority needs for our hospital, securing record-breaking gifts such as the largest individual donation of $105 million and the largest corporate donation of $75 million to a hospital in Canada to build the future home of The Peter Gilgan Mississauga Hospital, which will become the largest hospital in the country.

Our experienced leadership team is led by Caroline Riseboro, who was recognized as one of Canada's Most Admired CEOs in 2019 and most recently received the Greater Toronto Chapter's Association of Fundraising Professional's Outstanding Fundraising Professional Award, a testament to her ability to lead our team to unprecedented success.

The Position - Overview:

The

Office Coordinator role is a full-time position

in-office within the Finance & Administration team with a dotted line reporting into the VP, Finance & Business Operations. Reporting to the Manager, Finance & Administration, the Office Coordinator role is public facing, providing exceptional customer service and broad administrative support to best serve our external and internal constituents.

We're looking for the right individual who is motivated by our mission to inspire Donor investment in a new kind of health care.

If you are experienced, with high level of enthusiasm driven to succeed, ready to work hard and learn quickly in a fast pace and growing organization, then we have the role for you You will join other members of our organization, of similar profile, who possess a strong service orientation, and are equipped to deliver an unparalleled team experience whether to our Donors, the general public, within our Foundation and to our partners within the hospital.

_General Administration, Communications, Customer Service_

Action constituent inquiry or redirect to escalate to the most appropriate staff member for resolution and track constituent action in the Donor database
Open, sort and distribute incoming mail and arrange for couriers orders and track package deliveries
Order and maintain office supplies inventory management
Support weekly bank deposits, trips to the bank as required
Provide primary basis troubleshooting for photocopier and/or printers. Liaise with Hospital IT to troubleshoot as needed.
Liaising with the landlord to follow up on matters pertaining to office maintenance

_ Donation Administration_

Support gift entry as needed
Process income tax receipts as needed including follow up of missing/ misplaced income tax receipts
Complete donor and vendor correspondence including income tax receipting, thank you/ acknowledgement letters and mail out of vendor payment remittances
Support data quality of the donor database (updates to donor database as required)
Provide reporting/updates on donor inquiries and requests as required

Executive Support & Finance Administration

Provide administrative support for the VP, Finance & Business Operations
Coordinate Finance Committee meetings
Attend Finance Committee meetings to take and prepare confidential meeting minutes
Provide additional support as directed by the Manager of Finance and Administration with vendor electronic fund payment correspondence
Provide administrative support for annual audit and filing financial documents
Other duties as required

KEY CRITERIA

Completed 3 year College Diploma in Business Administration or equivalent education/work experience in a multifaceted office environment, preferably in the not for profit sector
Professional, outgoing personality, and ability to build relationships easily
Strong organizational, time management and administrative skills
Eager to take on tasks and challenges and problem solve to resolve
Excellent written and oral communication skills
Ability to multi task and balance competing priorities in a challenging environment
Agi