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Executive Administrative Assistant - Toronto, Canada - Ministry of the Attorney General

Ministry of the Attorney General

Verified Company

Toronto, Canada

1 month ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Are you looking for a challenging and engaging opportunity to showcase your administrative expertise and experience? If so, consider this exciting opportunity with the Ontario Land Tribunal (OLT) at the Ministry of the Attorney General where you will provide executive administrative services to the Chair, Executive Director, and Alternate Chair in such areas as correspondence, human resources documentation, Orders-in-Council (OIC) appointments, reappointments, recruitment, Member training and other Executive Office senior administrative activities.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: In this role, you will:

perform administrative and day-to-day activities of the Executive Office by scheduling appointments, meetings, and events

- manage issues, determine priority, respond and/or escalate to the attention of senior management
- organize and arrange meeting attendance, prepare correspondence, reports, tables, and briefing slide decks, and ensure accurate processing of correspondence
- provide human resource services by coordinating OIC recruitment process and preparing recruitment documents and files reviews, recommend, draft, and implement new/revised administrative procedures and protocols to improve office operations and update/maintain office procedure manuals

How do I qualify?:

Communication and interpersonal skills:

You demonstrate written and oral communication skills to respond to inquiries and prepare correspondence and reports.
You have excellent oral communication and interpersonal skills to liaise with highlevel officials and staff with tact as well as to respond to inquiries concerning sensitive issues.
You demonstrate strong consultation skills to advise senior management and staff on expenditure issues and problems; resolve document preparation and approval problems, expedite materials and provide assistance in organizing responses.
You demonstrate tact and discretion in dealing with Members, senior management staff, Ministry executives, and stakeholders to provide information and preparation of correspondence and materials.

Organizational skills:

You have strong coordinating and organizational skills to determine work priorities and coordinate administrative activities.
You are attentive to detail to ensure accuracy, completeness, and appropriateness of documentation.

Analytical and issues management skills:

You have superior judgement, analytical, and issues management skills to manage changing priorities and to identify matters for senior management.
You are able to independently resolve issues including those of a highly sensitive and confidential nature.

Technical knowledge and experience:

You have experience with administrative and correspondence policies and practices to coordinate the preparation of briefing notes and correspondence for senior management.

Additional Information:

Address:

1 English Permanent, 655 Bay St, Toronto, Toronto Region, Criminal Record Check

Compensation Group:

Association of Management, Administrative and Professional Crown Employees of Ontario
Understanding the job ad definitions
Schedule:

***- 6
Category:

Administrative and Support Services
Posted on:
Monday, December 4, 2023
Note:

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results.

If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision.

The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled.

Employment screening check records will be maintained by the TSO and kept strictly confidential.