Intermediate Specialist, Academic Advising and - Hall, Canada - University of Ottawa

University of Ottawa

Verified Company

Hall, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Type:
Employee

Duration in Months (for fixed-term jobs):12

Job Family:
Academic Advising

of Open Positions:
1

Faculty/Service - Department:
Internationalization and Global Health Office

Campus:
Ottawa, ON

Union Affiliation:

SSUO

Date Posted:
juin 26, 2023

Closing Date:
juillet 07, 2023

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:
35

Salary Grade:

SSUO Grade 10

Salary Range:
$75 743,00 - $95 678,00

About the Faculty of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists.

Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position purpose:

Report to the Senior Manager, International and Global Health Office (IGHO), To create an outstanding student experience by providing guidance and advice on academic development, such as course and program of study selection, to students to ensure an exceptional student experience and student satisfaction.

Plan and execute student interventions as well as give advice to students experiencing difficulties to increase student success and retention rates.

Build strategies and programs to increase enrolment and retention rates as well as increasing visibility by promoting the University, programs and the Faculty's services at various on
- and off
- campus events.

In this role, your responsibilities will include:
Academic Development and Student Retention

Assess student needs: Review student files to ensure that identification, interpretation, analysis, and assessment of student needs support the students' goals and respect the Faculty's processes. May consult with colleagues and/or meet with students to further explore their needs.
Establish study plans: In consultation with students experiencing academic difficulties, develop a study plan which enables the student to improve his/her academic performance, reach his/her academic goals and promotes student retention.

Operations Management

Admission: Followup with students when there is a modification in course selection to ensure it meets the requirements of the identified program.
Modification to the program of study: Review student requests relating to modifications to their selected program of study in order to explore with them possible options as well as to provide guidance and advice on the selection of their academic options. Ensure that student files are analyzed according to the Faculty's processes and that eligibility to the program of study is validated and, when eligible, finalized.

Communication and liaison

Recruitment activities: Establish trust between the University and the target population by participating in recruitment activities as well as maintaining relationships with other associations. As an ambassador for the University, promote the University of Ottawa as well as its programs and services during commercial fairs and recruitment events.
Public relations: Represent the faculty and the University of Ottawa during events and receptions.

What you will bring:

Bachelor's degree in education or a related field
Experience in the education field or academic advising or a combination of both
Knowledge of academic programs (ex. regulations, degree requirements, prerequisites and course descriptions) at the high school, college, undergraduate and postgraduate levels
Experience providing client service
Experience elaborating strategies and activity plans for students
Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access), word processing, Windows and Internet
Experience in mentoring and/or coaching an asset
Strong communication skills
Ability to solve problems, make fast decisions and negotiate with students
Organizational and analytical skills attention to detail and ability to work within tight deadlines
Listening skills and strong work ethics
Judgment, independence, diplomacy and discretion

Bilingual

French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning:
Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative:
Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation:
Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding soluti