Project Support Coordinator, Waste Management - Newmarket, Canada - York Region
Description
Job Description:
POSITION PURPOSE
This position is responsible for the development, coordination, oversight, and maintenance of data and reports in support of the Region's waste audit programs.
MAJOR RESPONSIBILITIES
- Organizes and oversees waste audits at Region owned and other waste management facilities.
- Maintains databases and dashboards including data verification, data upload, data sharing, and data presentation.
- Collaborates with the external and internal stakeholders to resolve conflicts, support data analyses requests, and reports on findings to inform waste policy decision making and/or master plan implementation.
- Prepares, develops, and maintains accurate reports through analyses and summarizing of data and information from multiple systems.
- Compiles data for management in preparation of KPI's, budget and forecasting activity; analyzes results to identify trends and variances.
- Reviews and reports on data, investigates issues and provides further information to management, as requested.
- Prepares contract documents and purchase orders for authorization, ensures all documents are properly executed prior to commencement of work.
- Assists in the development of public and invitational tender packages for distribution to proponents by reviewing, editing, and organizing documentation.
- Verifies invoices against contract provisions to ensure that amounts and other terms and conditions are being respected.
- Develops and maintains relevant research products, metrics and statistics to monitor and evaluate relevant program performance.
- Analyzes data and prepares statistical information and/or reports; monitors and reviews quantitative and qualitative information to identify trends.
- Prepares and analyzes regular and ad hoc reports for review by management and department stakeholders.
- Responds to routine inquiries or requests for information from external stakeholders.
- Prepares memos, drafts, letters, guidelines, and other correspondence.
- Performs other duties as assigned in accordance with Branch and Departmental objectives.
QUALIFICATIONS
- Successful completion of a Community College Diploma in Finance, Business Administration, Accounting, or related field, or approved equivalent combination of education and experience.
- Minimum three (3) years business support experience in a project management/capital projects office environment, including data analysis, tracking, and reporting and related business support, coordination, and implementation activities.
- Knowledge of financial systems, data tracking, report generation and project management software.
- Demonstrated skills in data management, and analysis.
- Excellent interpersonal skills and ability to connect with a range of internal and external stakeholders while focusing on fostering collaborative work relationships.
- Demonstrated knowledge of relevant Standards, Acts and Regulations.
- Valid Ontario Class "G" driver's license free of serious offences under the Highway Traffic Act.
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