Webber - Administrative Assistant - Infrastructure - Mississauga, Canada - WEBBER INFRASTRUCTURE MANAGEMENT CANADA

WEBBER INFRASTRUCTURE MANAGEMENT CANADA

Verified Company

Mississauga, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About us:

Founded in 1963, Webber is a leading construction company that specializes in heavy civil, waterworks, energy and infrastructure management and is dedicated to safely providing intelligent solutions to its clients and community.

Webber is headquartered in Houston, Texas, with offices and projects in the United States and Canada.

Webber supports a wide range of project models to meet client needs, including traditional design bid build, design build, alternative delivery models and public private partnership (P3) solutions.

Webber also has an in-house engineering services department to help optimize building efficiency and quality while solving complex project challenges using field experience, innovative construction methods and BIM technology.

As a subsidiary of Ferrovial, Webber has access to a global network of skilled engineers, best-in-class technology and vast resources.

Position
Summary:

Provides administrative, financial, procurement, 3rd party claims support to Project

Primary Duties and Responsibilities**:

Responsible for new hire process to include new hire paperwork, payroll setup; benefit enrollment maintenance and onboarding. Coordinate and conduct new employee orientation, ensuring all necessary new hire paperwork is accurate and Responsible for new hire data entry while creating and maintaining all necessary employee records.
Process all employee actions to include transfers, vacations, promotions, merit, bonus, pay adjustmentsandEnsurethatallnecessarydocumentsarereceivedandapproved.
Responsible for the efficient administration of the project by answering telephone calls, greeting visitorsanddistributingRespondsanddelegatesrequestsforinformation.
Schedules and coordinates meetings, conferences and travels
Prepares monthly reports in a timely, accurate manner including but not limited to client required reports, overtime, payroll and SAP reports and work
Responsible for keying employee files and other project filing including training and license records and vendor insurance
Responsible for purchasing supplies, maintaining equipment, rental and vend or contracts,3rd claims, client deliverable, and Adopt a Highway
Responsiblefortheadministrationoftheprojectsaccountspayableandreceivableincluding reconciliation, verification, and
Assist in the administration of fleet management system including data entry and invoice review
Answersthehotphoneandmanagesallinquiriesincludingrecordingandtrackingofallinquiriesto ensure all requests are responded to within contract Dispatch employees to accidents, repairs or other concerns of client or public.

Knowledge, Skills & Abilities**:

Abilitytoworkflexiblyandwillingnesstoworkextensivelytomeetbusinessneeds
High level of attention to detail, initiative, problem solving, personal organizational and leadership
Strong organizational, administrative, interpersonal, verbal and written communication skills
Requires minimum
Works well with ambiguity
Strong strategic
Ability to multitask and work in a fastpaced environment

Education and Experience**:

HS Diploma or GED(required)
Minimum3to5years'experienceinofficeadministration/customer relations (required)
Excellent knowledge of MS Office, including Word, Excel, Power Point and Outlook (required)
Driver's License with good driving record(required).
Great communication and interpersonal
Ability to identify in efficient practices and develop best practice
SAP experience strongly preferred

Work
Conditions
/
Physical
Demands:

Occasional time in the field in varying temperatures Travel-Occasional

Must be able to lift up to 20 pounds

Webber, LLC provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, or status as a Vietnam Era or special disabled veteran in accordance with applicable federal and state laws.

Webber, LLC complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates.

This policy applies to all terms and conditions of employment, including, but not limited to:
hiring, placement, promotion, termination, leaves of absence, compensation, and training.