Clerk B Mill - Winnipeg, Canada - City of Winnipeg

City of Winnipeg

Verified Company

Winnipeg, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Under the supervision of the Administrative Coordinator of Support Services, the Clerk B - Receptionist is responsible for performing front-line customer service duties, assisting with supply and inventory processes, and assisting with annual statistical reports.

The Clerk B is required to perform routine tasks such as but not limited to receptionist duties, EcoPass, monitoring working alone logs, tracking safety training; track and create banned customer reports.

This position will participate in special projects as assigned and provide back-up to other clerical positions. This position is part of a small clerical team, requiring staff to work together often with mínimal supervision.

As the _Receptionist_
you will**:

Provide public frontline customer service for the Administration Office.
Participate in maintaining central supply inventory system.
Review supply orders and fulfill orders in a timely manner.
Coordinate EcoPasses requests for Library staff.
Coordinate and distribute equipment to library facilities.
Coordinate library material and furniture disposal/recycling.
Review and book Millennium Library amateur photography/videography requests.
Track and create banned library customer report.
Update Integrated Library System (ILS) to reflect current customer block information.
Assist with the preparation of annual statistical reports, including PLS, CULC and MBNCanada.
Backup clerical staff in purchasing, petty cash, taking meeting minutes.
Assist with business office schedules and timekeeping.
Assist in process mapping projects and relevant office procedures as required.
Assist with records management as required.
Participate in special projects as assigned.
Receives incoming inquiries via computer, telephone, in person, fax, etc. and resolves or directs to the appropriate source.
Performs other related duties as consistent with the classification.

Your education and qualifications include:

High school graduation supplemented by formal training in business and office procedures or equivalent combination of training and experience.
Demonstrated proficiency with Windows and various internet browsers.
Demonstrated proficiency with Microsoft Word, Office and Excel.
Demonstrated ability to type accurately at 40 w.p.m.
Working knowledge of PeopleSoft Finance and financial procedures is considered an asset or must be able to obtain within six (6) months.
Working knowledge of City's Records Management processes and processing mapping is considered an asset or must be able to obtain within six (6) months.
Demonstrated aptitude for office work as well as the ability to work cooperatively with other City and Non-City personnel.
Ability to maintain accurate, precise records and files.
Ability to establish and maintain effective working relationships with coworkers and work in a team environment.
Ability to meet deadlines and to respond to variable work demands with mínimal supervision.
Thorough knowledge of standard office procedures including the handling of mail, scheduling appointments, taking and transcribing minutes and filing system development and maintenance.

Conditions of employment:

Must be physically capable of performing the duties of the position (i.e. Must be able to lift boxes and equipment weighing 2025 pounds)
Applicants may be required to undergo testing to determine their knowledge, abilities as they relate to the qualifications of the position.
If and when this temporary position becomes permanent, the successful applicant to this bulletin will automatically receive this position and a further bulletin will not be necessary.