Event Specialist - Victoria, Canada - Victoria Women's Transition House

Victoria Women's Transition House

Verified Company

Victoria, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

This is contract employment to start asap and to end September 27, 2024

VWTH is looking for an Events Specialist to help support the fundraising and community engagement activities of our 50th Anniversary Season including a May 2024 Gala and September 2024 Alumni Event.

Working with a team, the Events Coordinator will support the fundraising and communication efforts of VWTH during our 50th Anniversary.

KEY DUTIES AND RESPONSIBILITIES
FOR GALA - May 202- Donations & Sponsorships: Assist with administration and tracking of Gala sponsorships and donations including collection and filing of agreement forms & corporate logos; assist with preparation of thank you letters post event

Silent Auction: Assist with monitoring and tracking components secured for online Gala auction including collection and filing of VWTH charity auction forms; collecting and keeping track of individual auction items; assist with preparation of auction thank you letters post event
Assist with preparing auction displays for the event and for coordinating setup at the event
Assist onsite as needed
Other tasks as assigned

FOR ALUMNI EVENT - September 202- Assist with researching, compiling and organizing lists of VWTH Alumni: staff, board, volunteer and key stakeholders

Assist with invitation preparation and RSVP tracking
Assist with History Project/VWTH Timeline as needed
Assist with solicitation and collection of event door prizes from local businesses
Assist with setting up displays at event and assist onsite at the event as needed
Other tasks as assigned

JOB SKILLS AND ABILITIES

Excellent organizational, administrative and project management skills
Strong written and verbal communications skills
Strong customer service and interpersonal skills
Excellent computer skills (word, excel). Experience working in Canva or other design program an asset
A polished and professional presentation
Comfort working with a volunteer committee, community donors and supporters
Ability to work independently and as part of a team

ADDITIONAL INFORMATION

The Events Coordinator is required to maintain confidentiality regarding donor information
Valid driver's license and use of own vehicle is required
Scheduling flexibility, including evening and weekend work, is required

About Victoria Women's Transition House

Victoria Women's Transition House Society collaborates, advocates and educates to address and prevent intimate partner violence of women and children through supportive shelter, housing, counselling and other community-based services.

We are a vibrant, collaborative organization looking

for exceptional people to help us grow as we work towards our mission of ending intimate partner violence.

If_ _you require an accommodation in order to participate in the recruitment process, please connect with our Human Resources Manager, at Ext. 224 for followup._
It_ _is with much respect to the Lkwungen and SENĆOŦEN speaking peoples of the W̱SÁNEĆ, Esquimalt, and Songhees Nations, on whose traditional territories the Victoria Women's Transition House Society is located, that we make this acknowledgement with the expressed shared hope to live in communities free of intimate partner violence._