Systems Accounting - Regina, Canada - Saskatchewan Government Insurance

Saskatchewan Government Insurance

Verified Company

Regina, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Do you value integrity and innovation? How about passion and caring? Great Us too, and that's why you'll fit right in.

Our intentional culture promotes trust and participation, encouraging you to bring your heart and mind to work every day.

In-Scope

Work Location:

This role is eligible for hybrid - this means you'll have the flexibility of working from home and in the office (in Regina), on a scheduled rotation once training requirements have been met.

Until then, the successful incumbent will be expected to work on-site, full-time.

GENERAL ACCOUNTABILITY:
The Systems Accounting and Purchasing Assistant is responsible for the administration and coordination of IT purchases for the corporation. The Accounting Assistant is also responsible for the financial activities required for the Digital and Information Services Division.

This includes responsibility for preparing requisitions, coding invoices related to projects, systems expenditures, and operations and ensuring procurement and financial policies are being adhered to.

This position also performs contract management duties for all Information Technology contracts.

KEY ACCOUNTABILITIES:

Note: This section is not intended to be an exhaustive list of duties and responsibilities other duties and responsibilities may be assigned._

General Administration- Provides advice and guidance services regarding processes for accounting and purchasing.- Ensure accuracy of information and alignment with policies, trade agreements.- Identifies and resolves issues with vendors.- Ensure adherence to the signing authority.- Responsible for scheduling the maintenance of department vehicles and ensuring logs of use for department vehicles is kept current.- Tracks supply inventory and purchase supplies for the division.

Contract Management- Administers the renewal process for the division's contracts including ensuring all contracts are renewed by contract end dates.- Works with legal on contract reviews and communicates any changes to contracts with vendors.- Obtains quotes from vendors for Purchase Orders (PO)/Standing Purchase Orders (SPO) processing.- Administers all contractor vendor of record contracts and requests.- Prepares statement of works for contingent workers.- Updates and maintains the service now database for all contracts.

Systems Purchasing and Finance Administration- Prepares and processes requisitions and SPO contracts.- Administers the approval process for systems purchases, including reviewing and routing decision requests.- Processes and verifies accuracy of invoices, determines applicable codes consistent with project budgets and financial policies.- Monitors accounts payable to ensure timely payment of invoices.- Responds to purchasing, contract and financial inquiries from other departments, vendors and systems management.- Tracking, balancing and reporting on account purchase and financial activity for the division based on collecting, inputting and compiling data from various sources.- Reviews and verifies accuracy of transactions processed.

Determines necessary corrections.- Performs Fuel card and P-card reconciliations for division.

Application Support

High Performance Team & Culture (Applicable to all jobs)- Supports a culture of leadership and accountability to effectively meet the key accountabilities within the scope of the role.- Displays leadership by committing to a culture of continuous learning/development of self and supports others by actively sharing knowledge, providing guidance, mentoring, training and supporting developmental opportunities.- Demonstrates that the Health, Safety and Emergency Management Policy is applied in area of responsibility for self and others.

TECHNICAL KNOWLEDGE & SKILLS Skill to calculate, check, record, and reconcile financial data.- Knowledge of contract management practices.- Knowledge of SGI purchasing policies and trade agreements (NWPTA, CFTA, CETA).- Knowledge of the automated systems used by the Legal, Finance, Purchasing and systems division (e.g.

PeopleSoft, Galexy, RUMRS, ServiceNow).- Knowledge of Systems products and equipment.

EDUCATION & CERTIFICATIONS

Two-year diploma from an accredited post-secondary education institution in a relevant field of study such as Business, or defined equivalency.

EXPERIENCE years' related experience.

BEHAVIOURAL COMPETENCIES SECTION
Leader Level - Applies (Self & Others)- Accountability - Goes Beyond Basic Expectations to Implement Customer/Partner Focused Solutions- Business Acumen - Applies Business Fundamentals and Thinks in Future-Oriented Terms- Change Agility - Is Nimble; Shifts Gears Quickly and Comfortably- Leadership - Leads Self and Others

Please note:
This posting closes on Sunday, February 05, 2023 at 11:59 PM

Pay Range:
$54, $68,184.00

Posting Close Date:
February 5, 2023