Administrative Coordinator - Markham, Canada - BonaVista Pools Ltd.

BonaVista Pools Ltd.

Verified Company

Markham, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

BonaVista Pools is an award-winning second-generation family run business. We have been maintaining, servicing, and building custom concrete pools for over 40 years now. Come join our family. Great company, great team, lots of hours, get to work inside and out and everyday is different.

We are looking for a full time Administrative Coordinator to join our team, and help support our Office & Field staff from our dynamic Head Office in Markham.

The Opportunity:

Reporting to the Vice-President, The Administrative Coordinator's role is to carry out administrative and clerical tasks to support the organization where needed.

These responsibilities can range from assisting with HR related tasks, organizational wide communications and document development, preboarding & onboarding, and phone and vehicle plans.

SPECIFIC ACCOUNTABILITIES

Handle administrative requests and queries from the Vice-President including but not limited to HR related tasks and operational efficiency
Perform general administrative tasks such filing, photocopying, data entry or ad hoc duties
Support the health and safety needs of the organization through training, document development, and policy development support
Perform all required preboarding activities to support newly hired employees
Support onboarding for all employees where required to ensure all employees get the necessary training, work with Service and Construction Departments to ensure they understand the time requirements needed
Manage the annual phone plan program for BonaVista, including renewals and managing the account needs
Manage the company vehicle lease & service program
Update and maintain office policies and procedures
Maintain employee records and contact information
Answer phones, greet visitors and manage the front office.

KNOWLEDGE, SKILLS & TECHNICAL ABILITIES

Post-Secondary Education
Experience in a receptionist or administrative assistant position
Demonstrated professional attitude with a high degree of integrity and diplomacy
Maintain confidentiality of all information and data
Excellent customer service skills
Excellent communication skills (written and verbal)
Selfmotivated and able to work with mínimal supervision
Strong attention to detail with the ability to undertake multiple responsibilities at a time
Flexible and adaptable
Ability to problem solve effectively

Demonstrate ability and commitment to the Core Competencies: