12982-adminstrative Project Assistant - Vancouver, Canada - S.U.C.C.E.S.S.

S.U.C.C.E.S.S.

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

At S.U.C.C.E.S.S., you will be able to grow and develop alongside a diverse team of professionals and enjoy great benefits and perks.

Experience what it is like to join a purpose-driven organization and make meaningful contributions to our community. Explore our amazing new opportunities.

Department:
Corporate Support

Program:
Administration

Employment Type:
Permanent Full-Time (35 hours per week)

Job Summary:

The Administrative Project Assistant helps the Chief Executive Officer and Agency Administration with management of projects, events and administration tasks.

This incumbent also supports CEO's attendance to events and external liaison.

Reports To:
Chief Executive Officer

Key Duties and Responsibilities:

Manages various projects and administrative duties as assigned by the CEO.
Manages projects including assessment, planning, implementation, and evaluation.
Provides administrative and clerical support to the CEO and Agency Administration.
Assists in planning and organizing agencylevel activities and events.
Engages with internal and external stakeholders in planning and organizing events and activities; keeps CEO's office informed of events.
Organizes focus groups and necessary presentations.
Prepares meetings and presentation materials for CEO.
Provides relief coverage for administration office.
Performs other related duties as assigned

Education, Training and Experience:

Postsecondary education preferably in business administration or related field
At least 3 years' of relevant experience in an Executive Office setting is preferred
Knowledge of project management and graphic design

Job Skills and Abilities:

Excellent verbal and written communication skills in English; knowledge of other languages an asset
Excellent interpersonal skills with ability to build and maintain relationships with internal and external stakeholders, including employees and external partners
Excellent multitasking, time management and prioritization skills with ability to handle multiple demands, competing priorities, constant changes and meeting critical deadlines
Excellent selfmanaging skills with ability to work effectively, both independently with mínimal direction and collaboratively with a team
Strong judgement skills and work ethics with ability to act with integrity and discretion while committed to maintaining confidentiality
Excellent organization skills and attention to detail
Excellent presentation and public speaking skills
Proficient in Microsoft Office (Outlook, Word, Excel, Publisher and PowerPoint), and Social Media platforms.

Additional Information:

Flexible to work weekends and evenings as required
Flexible to travel between offices, work place sites, and networking events
Clear criminal record check

About S

UCCESS:
S.U.C.C.E.S.S.

is a multicultural social services agency and registered charity located on the unceded Coast Salish lands of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations, S.U.C.C.E.S.S.

has been helping Canadians and newcomers to achieve their full potential on their Canadian journey since 1973. We are one of the largest social service agencies in Canada, with offices in BC, Ontario and internationally/abroad.

We offer programs and services in the areas of immigration, newcomer settlement, English-language training, employment and entrepreneurship, family, youth and seniors programming, health education, community development, affordable housing and seniors care.

At S.U.C.C.E.S.S., we take care of our people

Our staff is the source of our success and we make it a priority to ensure work-life balance for our staff.

We offer a range competitive and comprehensive benefit packages to ensure the well-being our staff.

Subject to the type of employment, benefit packages may include:

- paid time off '_monthly wellness days_' (up to 12 days per year)
- additional agency holidays (3 additional statutory holidays)

2 weeks annual vacation (starting) and up to 5 weeks (maximum)

- company-funded pension (GRRSP)
- extnded health & dental plan
- employee & family assistance programs
- access to wellness programs (such as subscription to _Headspace_), and more

S.U.C.C.ES.S. is an equal opportunity employer. We are dedicated to building an inclusive environment that embraces diversity of thought, backgrounds and experiences.

We are committed to the equitable treatment of all individuals and will continue to embed diversity and inclusion principles within our policies, procedures, services, and activities.