Executive Admin Assistant, Open to All Interested - Ottawa, Canada - US Embassy and Consulates in Canada

US Embassy and Consulates in Canada

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Hiring Path:

Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 08. Actual FP salary determined by Washington D.C.

Open to:
All Interested Applicants / All Sources

Security Clearance Required:
Low Risk/Non-Sensitive

Appointment Type

Permanent

Appointment Type Details:

Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

Full Time (40 hours per week

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

Duties:

The position serves in the Executive Office as the Travel and Administrative Assistant and is responsible for coordinating all aspects of official travel for the Ambassador and Deputy Chief of Mission (DCM), including independently preparing and submitting Diplomatic Notes, generating travel orders, arranging flights, ground transportation, and lodging, submitting vouchers.

The position utilizes IT skills to provide administrative support (time and attendance, for example). The position coordinates with the Ambassador's (Chargé's) driver and security detail.

Qualifications and Evaluations:

Requirements:

EXPERIENCE:

Minimum of three years of progressively responsible work experience in an office environment using data entry, Microsoft Office Suite, or managing correspondence, and where organizational skills and written and oral communications skills, is required.

The experience must have included engaging with government and private sector institutions, or with diplomatic missions and similar organizations.

JOB KNOWLEDGE:

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data input, designing forms, and other office procedures.

Excellent computer skills (Microsoft Word, Excel and Outlook) and the ability to learn Adobe Photoshop. Knowledge of principles and processes for providing customer service and meeting quality standards.

Education Requirements:

Completion of Secondary School and received high school diploma.

Evaluations:

LANGUAGE:
English - Fluent; written/spoken, including the ability to translate. This may be tested.

SKILLS AND ABILITIES:
Must be able to remain composed, professional and productive even in demanding circumstances. Treat all with respect and demonstrates sensitivity to status, protocol relationships and chain of command. Must interact effectively in official encounters. Must have good basic writing skills to draft simple letters and be able to type 40 words per minute. Must have good verbal communication skills and be able to perform duties with discretion. Must have excellent organizational, planning, and prioritizing skills and be able to work well under pressure.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info:

Benefits:
Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Canada may receive a compensation package that includes health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE ORDER:

AEFM / USEFM who is a preference-eligible U.S. Veteran*AEFM / USEFM
FS on LWOP and CS with reemployment rights**-IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 ("Certificate of Release or Discharge from Active Duty"), Letter from Veterans' Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

**This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rig