Bilingual Administrative Assistant, Global Banking - Next Job, Canada - Scotiabank

Scotiabank

Verified Company

Next Job, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Requisition ID: 170505

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Bilingual Administrative Assistant, Global Banking & Markets (Hybrid) - Montreal, QC PurposeContributes to the overall success of Corporate and Investment Banking (CIB) team within Scotiabank's Global Banking & Markets Division (GBM) in Canada, by providing high quality administrative support to assist in the execution of our business.

The Admin Assistant ensures all activities are in compliance with governing regulations, internal policies and procedures and will build strong partnerships across the Bank to provide support for the team.

Is this role right for you?Responsible for prioritizing workload to ensure the group's objectives and deadlines are met. Acts as a culture carrier, monitoring adherence to policies and escalating as required.
Establishes sound business relationships by providing courteous and efficient assistance to both internal and external clients.

Champions a high-performance environment and contributes to an inclusive work environmentAssumes ad hoc projects as they arise in support of management, including the gathering and compiling of data from various sources for weekly meetings, organizing and managing logistics for client events (including venue booking), researching and tracking key client dates (AGMs, quarterly IR calls, etc.) and ensure team is assigned to attend / call-in, etc.

Responsible for drafting and/or reviewing communications for distribution to executive level management.

Client Related SupportCalendar management:
Coordinates team schedules and arranges client meetings as requested. Coordinates logistics of meetings, including room bookings and requesting technical, audio-visual and catering support as required.

Travel:
Arranges and coordinates travel including international travel, schedules and follows up on reservations and itineraries, Travel visas (where required), etc

Expense Management:
1. Compiles receipts and prepares extensive expense reports for approval and payment, ensuring timely completion and proper client coding. 2. Prepares and submits invoices to Accounts Payable for processing. Follows up with AP regarding outstanding items.

Client Interactions:
Assists with maintenance of client-related data (names, titles, contact details, etc using both Excel and Salesforce), update of client call reports, etc

Client Events:
Arranges and coordinates client events including but not limited to booking, planning, liaising with clients for invitations and following up

Client files/ materials:
Organizes, copies and maintains administrative files, correspondence and other records/materials as required.

Assists with pitch book binding if required, using in-house binding systemOffice phones:Answers and screens telephone calls on a multi-line system, arranging conference calls and videoconferencing using Scotia preferred vendors Business Management/ Admin Team SupportAssist with onboarding and offboarding of new/terminated employees, coordinating with HR, Technology and FacilitiesPoint of contact for visiting staff.

Pre-registers all guests, including employees from other locations. Assumes local support including assigning office passes, desk space, room bookings, etc.
Acts as an alternate resource/backup for the other Administrative Assistants during lunch hours, breaks, end of day, illness and other absences, and shares in Admin Team responsibilities to support sector team and CIB business Comprehends and adheres to policies implemented by the Global team; coaches and ensures CIB team has

Scotiabank is a leading bank in the Americas

Guided by our purpose:
''for every future'', we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

JOB TYPE

Work Day:
Full Time

Employment type:
Permanent Job

Salary:
Negotiable

JOB REQUIREMENTS

Minimal experience:
Unspecified