Administrative Assistant, Investments - Toronto, Canada - CAPREIT

CAPREIT

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

:

Reports To:

Associate Director, Investor Relations

Position Summary:

To coordinate administrative activities and provide support for the various Investments teams.

Responsibilities:

Take charge of daytoday responsibilities, manage, and prioritize multiple tasks, and execute projects efficiently with strong attention to detail
Perform general office duties such as distributing and mailing investmentrelated correspondence, formatting documents, and coordinating signatures with different departments
Prepare outgoing correspondence, internal memoranda, investmentrelated submissions, reports, agenda, meeting minutes, and cocoordinate the preparation, submission, or distribution of reports to executives, external parties, committees, and the board of directors
Diligently monitor and manage various team member's calendar/appointments, organize meetings, arrange for catering, book meeting rooms, prepare expense reports, and coordinate endtoend travel arrangements
Organize events, make online registrations for team participation at real estate investment conferences, seminars, etc., and maintain the intranet website for the investment team
Supports the execution of strategic initiatives; includes tracking metrics and milestones
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.)
Ad hoc projects as required

Qualifications:

Preference for a Diploma in a related field
2+ years of experience in a professional administrative occupation
Excellent Computer skills in Microsoft Office Applications
Excellent verbal/written communication skills/customer service orientation
Flexible to meet shifting priorities and timelines
Able to deal with people across all levels in the organization, including Senior Executives
Demonstrate discretion and confidence dealing with highly sensitive matters