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Administrative Assistant - Peterborough, Canada - Ministry of Natural Resources and Forestry

Ministry of Natural Resources and Forestry

Verified Company

Peterborough, Canada

1 month ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Are you a motivated, enthusiastic and well organized individual? Do you want an opportunity to gain experience for a government career in finances, human resources or administration? Would you be excited about the opportunity to have benefits, a pension, and summers off? If yes then consider this opportunity to provide strong financial, contract management, human resources, and administrative support to the Aquatic Research and Monitoring Section in the Science and Research Branch with the Ministry of Natural Resources and Forestry.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: You will work closely with a supportive management team to:

support a range of administrative, human resources, financial, contract management and health and safety functions for the section

- prepare and process hiring documentation, including hiring and termination packages, and maintain confidential personnel files
- perform various financial tasks such as checking invoices, preparing and reviewing expense claims and

preparing and reviewing monthly and quarterly expenditure, encumbrance, and revenue reports on spreadsheets
- manage and maintain digital filing systems, databases, asset inventories and procurement tracking
- arrange meetings and conference calls including recording and composing minutes, preparing agendas, notices, and background materials
- produce a variety of materials such as reports, spreadsheets, and minutes
- assist in the administration of service contracts and agreements

How do I qualify?:

Administrative and financial skills:

You have a good understanding of office administration procedures and practices to execute administrative duties in support of the section's human resources, administrative, financial and contract management activities.
You have strong financial skills to verify and reconcile expenditures, prepare or review expense claims, maintain financial records and assist in the preparation of unit work plans and financial reports, as well as monitor and report on section allocations and expenditures.
You have experience with supporting contract management including purchase order requisitioning, receiving and processing invoices.

Organizational skills:

You have strong organizational skills to manage a complex administrative work load including human resources, financial activities at several work sites and research facilities, and to coordinate materials and information for a research section, including health and safety training and asset management.
You have records management and retention experience as well as the ability to accurately maintain digital filing systems.

Interpersonal and communication skills:

You have welldeveloped oral communication and customer service skills to convey information, greet and deal with current and new staff, client groups and the general public, using tact and diplomacy.
You have written communication skills to compose general correspondence, contracts and meeting minutes.

Analytical and evaluative skills:

You have analytical and evaluative skills to identify and resolve discrepancies in invoices and expenses, determine urgency of issues and enquiries and to determine how to respond to them with a high volume and diverse workload.

Computer and office equipment proficiency: