Bookkeeper - St. Catharines, Canada - Essential HR

Essential HR

Verified Company

St. Catharines, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Duties and Responsibilities:

General Duties: _
Open, sort and distribute department mail on a daily basis.
Order and maintain availability of office supplies.
Maintain positive communication with suppliers and customers/donors.
Reconcile Visa and bank statements in a timely manner. Follow up with visa card holders for proper documentation.
Daily Sales: _
Process GL entry from POS system into QuickBooks.
Review on a monthly basis that import matches reported totals.
Reconcile the Deposit entries in QuickBooks to the Bank and the POS system.
Donations: _
Data Entry of donations, donated items, donated time in accounting software.
Accounts Payable: _
Sort and issue AP invoices for approval from appropriate individuals.
Import the approved invoices into QuickBooks, review coding and ensure HST is coded properly.
Monitor invoices and backup for proper authorization.
Process payments (cheques or bank transfers) to vendors.
Prepare Biweekly cheque runs, initiate online payments to ensure all accounts are paid on time and accurately.
Reconcile vendor statements.
Mail checks and file the paid invoices.
Alert Manager of Finance on any irregularities noted on any invoices or other such documents.
Accounts Receivables: _
Data Enter any required invoices into QuickBooks
Import and properly code bank deposits in QuickBooks through banking transactions.
Payroll: _
Enter new hires into ADP system, set up onboarding experience.
Review and request assistance from managers for approving timecards on a biweekly basis.
Process timecards to payroll in ADP, calculate payroll, review reports for accuracy.
Process ROE's and T4's as required. Review test t4's on a regular basis for accuracy.
After approved by the Finance Manager approve payroll to be finalized and sent for direct deposit
Process the GLI to QBO entry and match to bank transaction.

Qualifications and skills required:

Not for profit and retail experience preferred.
Post-Secondary Education in accounting or bookkeeping required.
Strong understanding of accounting processes
Ability to provide a flexible work schedule when required, ex. month end, year end.
Strong oral and written communication skill
Familiar with internal financial control processes
Attention to detail and ability to coordinate various efforts with multiple parties.
Sound judgment, superior organization, and prioritization skills.
Selfstarter, and strong independent work ethic
Experience working in a volunteer organization is an asset.
Ability to work with managers to understand their needs and to guide them through compliance issues related to the finance function.
Team player that supports the function for the affiliate.
Proficient in excel and ability to work within spreadsheets and Microsoft Office suite.
Excellent organizational and communications skills
Demonstrate strong interpersonal skills.