Admin Assistant - Burnaby, Canada - OnboardHR

OnboardHR

Verified Company

Burnaby, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Responsibilities

Support corporate financial accounting with spreadsheets, accounts payable and accounts receivable, and timesheets. Experience in accounting and with Excel is essential.
Correlate the weekly timesheets, provide for management's review and signoff.
Prepare invoices for payment/submission to customers, and obtain approval per company guidelines
Complete expense reports including monthly VISA reconciliations, prepare invoices for payment, and complete other finance tasks.
Leading or supporting a variety of projects ranging from small and straightforward to large and complex
Prepare reports, background documentation, and research using intermediate to advanced skills in Word, Excel and PowerPoint.
Minutetaking on monthly Safety and General meetings.
Manage all compliance platforms and ensure all requirements and permits are met.
Take the lead in resolving administrative and office problems and inquiries.
Receive incoming mail; review, evaluate, and advise staff of priority items.
Present a positive and professional image when dealing with all visitors and suppliers.
Administrative support for engineering teams and projects (data entry, scanning, setting up projects, minute and note taking, drafting & issuing correspondences).
Drafting sensitive and confidential correspondence.
Assisting with job descriptions, offers of employment, onboarding of new employees.
Providing guidance to/mentoring the other Administrative Assistant

Education, Training & Experience

Administrative Assistant certificate or diploma from a recognized institution and/or 5 years' of related experience as an administrative assistant
Strong knowledge of general office procedures, including meeting and travel arrangements, preparing reports, and ordering office supplies

Skills & Abilities

Ability to organize and prioritize work
Capable of working in a fastpaced and everchanging environment
Being a forward thinker, able to think outside the box
Taking the initiative to suggest improvements for processes
Communicate effectively, both verbally and in writing
Ability to work independently and as member of a team, while maintaining a positive work attitude
IT savvy: Knowledgeable and proficient use of computers (PC) and computer software programs (Outlook, Word, Excel and PowerPoint), Adobe, Teams
Flexibility to adjust hours of work, when required to meet deadlines
Maintain a high level of confidentiality
Be a collaborative and positive influence when dealing with customers and staff
Attention to detail