Program Secretary - Toronto, Canada - Parkdale Queen West Community Health Centre

Parkdale Queen West Community Health Centre

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

EXTERNAL JOB POSTING

Full Time Regular Position
**Queen West Site

Program Secretary

One Full-Time Regular Position (35 hours/week), Bargaining Unit - UFCW Local 175

Parkdale Queen West Community Health Centre (PQWCHC) is a dynamic, community-based health care

organization that has historically served mid-west downtown Toronto, and now provides outreach services to

across the entire city. Offering a broad range of services, including primary health care, dental care, harm

reduction, health promotion, counselling, and community development programming, we are also committed to

serving people who face barriers to health care, and we strive to reduce these barriers. PQWCHC is a multi-sited

organization.***We are seeking an experienced Program Secretary who shares our passion for making a difference; you see this
role as an opportunity to take the next step in your successful career while contributing to a vision of
_Inclusive _

_Communities. Responsive Healthcare. Healthier Lives. _
The Program Secretary will, under the general supervision of the Primary Care Administrative Supervisor, provide

administrative and organizational support functions. The Program Secretary is able to anticipate and predict

challenges and opportunities regarding the smooth administrative functioning of programs within the Primary Care

and Health Promotion teams; and is proactive in finding solutions to a range of issues that arise. In addition, the

Program Secretary will, on occasion, provide broader support to the Management team. The Program Secretary

will provide support, exercising professional discretion at all times.

Responsibilities:

Provide administrative functions for programs within the Primary Health Care and Health Promotion team
Liaise with the Primary Care Administrative Coordinator to provide timely information regarding challenges and

potential solutions to a range of tasks

Assist with implementation of PQWCHC's Noninsured Invoice tracking and verification systems.
Assist in the preparation, design and distribution of organizational forms, signage, program publicity materials,

organizational updates and newsletter etc.

Prepare program flyers, brochures and posters for related programs, services, and events
Provide administrative support to the Diabetes Education team, including client recruitment and registration for

upcoming programs, purchase ordering, and design and circulation of promotional materials

Order vaccine, labs, Fit tests, and medical supplies in consultation with providers, ensuring verification with a

backing slip, following up on back orders, and stocking supplies

Maintain vaccine and diabetes fridges and HIV kit cooler
Maintain purchasing protocols including purchase order and inventory systems
Maintenance of exam rooms and replenish supplies as needed
Maintenance of pharmacy
Support the team in the distribution of tokens, food vouchers, and managing petty cash
General office duties including word processing, faxing, and photocopying
Perform backup reception and medical secretary coverage, and assists in the orientation and training of relief

staff as required

Minute taking for clinical, medical secretaries team meetings and working groups
Coordinate internal and external communication regarding related current and upcoming programs, service

cancellation and closure

Supports the website; job postings, Program Calendar updates, monthly program updates, display TVs

updates

Creates and maintains schedule templates for clinical and allied health providers as instructed by Clinical

manager

Provide organizational and administrative support to Directors and Managers as required

Qualifications:

An undergraduate degree, medical secretary diploma, or college diploma or equivalent experience in a related

field

Demonstrated knowledge in implementing systems for administrative and organizational support.
Ability to multitask, set priorities and anticipate change
Proactive in identifying challenges and opportunities regarding the smooth functioning of the team
Demonstrated understanding of working within an antioppression and antiracist framework
Excellent interpersonal skills
Excellent verbal and written communication skills
Some flexibility in hours will be required**
PQWCHC is committed to the principles of access and equity. PQWCHC is committed to reflecting the diversity of the communities it serves _

- compliance of the Ontario Human Rights Code and does not discriminate on the ground of records of offenses. _

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EXTERNAL JOB POSTING

Full Time Regular Position
**Queen West Site

Compensation:
$37,825 to $45,540 per annum, plus Group Benefits and HOOPP (Health Care of Ontario

Pension Plan)***If you are interested in joining a creative and dedicated team, we want to hear from you Please send your

**check as a condition of employment, however strong co