Document Controller - Vancouver, Canada - Stantec

Stantec

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Document Controller RB )

Description
At our core, we are a community. Together, we exercise creative thought, developing engineering and designs as individual as the people and projects we touch.

From approval and permitting to design and construction management services, we put the goals of our clients and their communities at the center of everything we create.

Join us as we assist mining companies in getting mined materials to communities around the globe.

Your Opportunity

We are seeking someone who brings practical and technical document controls experience (particularly in a heavy industrial industry) and is enthusiastic about sharing knowledge with others while learning new skills.

This position provides document management / document control services for our mining projects and offers a flexible office and remote work balance.

Our team is highly collaborative, fast-paced, and geographically diverse.

A team-first mentality, along with hard work, flexibility, exceptional customer service, and personal accountability are the keys to our success.

If you are the type of person who is invigorated by opportunities presented through change and collaboration with others, we would love to meet you

Your Key Responsibilities

Partner with others to:

Support project teams in staying on schedule and within budget
Tracking, controlling, and providing status reports of deliverables throughout their lifecycles
Supporting tracking and controlling the document initiation, revision and completion process
Controlling and documenting exchanges of communication between Stantec and our clients
Ensure quality, accuracy, and adherence to Stantec and client standards which govern items such as, but not limited to: workflows, metadata, formatting, document and revision numbering, approvals
Provide training, guidance and support for Stantec's electronic and hard copy filing systems standards
Participate in continuous improvement initiatives
Promote a culture of safety
Perform project and operational administrative duties, such as:
Formatting, editing and proofreading documents and files
Organize meetings, attend meetings and possibly record meeting minutes
Document project actions and decisions

Qualifications

Your Capabilities and Credentials

Experience with document control systems and software, processes, and standards, particularly within heavy industrial industries
Ability to support several projects simultaneously with ease
Expertise in time management
Superior collaboration abilities
Ability to multitask, work under pressure and meet tight deadlines
Ability to learn and adapt to software, programs and processes quickly

Excellence in the following areas:

Communication (written and verbal, to a variety of audiences)
Critical thinking and analytics
Interpersonal skills
Organizational skills
Attention to detail
Multitasking
Prioritization
Effective team player with demonstrated ability to work with little or no supervision
Proficiency with the following software:
Microsoft (MS)

Office Suite:
Word, Excel, PowerPoint, and Outlook

Visio
Adobe Acrobat Professional
File-sharing and electronic document management systems (EDMS) platforms, such as ProjectWise, SharePoint, Aconex, FTP sites, Bluebeam Revu and others
Familiarity with the project management lifecycle

Education and Experience
Post-secondary degree in related field with minimum of 6-8 years' relevant experience.

Experience working on heavy industrial projects at a consulting engineering firm is desirable.

Typical working environment includes working with computers and remaining sedentary for long periods of time. Occasional travel may be required.

This description is not a comprehensive listing of duties or responsibilities. Other tasks may be assigned or may be changed at any time with or without notice._

Stantec is a place where the best and brightest come to build on each other's talents, perform exciting work, and make an impact on the world around us.

Join us and redefine your personal best

Primary Location :
Canada-Ontario-Sudbury

Other Locations :
Canada-Saskatchewan, Canada-Ontario-North Bay, Canada-Alberta-Calgary, Canada-Ontario, Canada-British Columbia-Vancouver, Canada-Saskatchewan-Saskatoon, Canada-Alberta, Canada-British Columbia

Organization :
BC-1695 Mining-Canada

Employee Status :
Regular

Job Level :
Individual Contributor

Travel :
No

Schedule :
Full-time

Job Posting :
Jan 27, 2023, 3:25:54 PM

Req ID: 220002RB

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression.

We prohibit discrimin