Admin Assistant to Chair, Language Studies - Toronto, Canada - George Brown College

George Brown College

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

CLOSING:
May 12, 2023

***
Land_ _
Acknowledgement

George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other._

Equity Statement_ _**
GBC Vision

To be _a college renowned for its inclusion, excellence, relevance, impact, and leadership._

Position Summary:

The incumbent provides day-to-day operational and administrative support to the Chair of the School of ESL and Immigrant Education, the department coordinators and other department managers.

Key responsibilities:

Responsible for all HR/payroll process management including nonfulltime faculty contract production and adjustments, faculty (SWF) workload preparation, and accurate tracking of faculty records sick days, vacation, and PD time.
Maintains files and prepares expense forms, handles credit card reconciliations through the Concur system and prepares excel sheets for the expenditures of the department and sends them to finance.
Manages petty cash expenditures; maintains supplies inventory.
Schedules job applicant interviews and communicates with applicants about next steps.
Handles the Chair's calendar by booking appointments and meetings and liaising with internal and external stakeholders.
Manages departmental special projects.
Makes room bookings (physical or virtual), orders refreshments for school meetings, PD training and special sessions (ex. guest speakers).
Makes occasional travel arrangements for the Chair.
Assists in supporting the School of ESL by liaising with other departments in the College and external stakeholders (ex. PAC
Program Advisory Committee members).
Assists support staff in responding to faculty requests and provides back up student service during peak periods.
Other duties as assigned.

Educational and Experience Requirements:

Threeyear diploma or degree from a recognized postsecondary institution in Office Administration or equivalent.
Minimum three years of experience working as part of a team in a diverse, fast paced, versatile college environment, which requires a high level of focus on ensuring the administrative processes are handled in the efficient way and the services related to faculty, staff, students within the College.

Skills and Attributes:

Demonstrated leadership in delivering excellent service to others as this is key in supporting the success of our students and our College.
Demonstrated decisionmaking, planning, organizational, and time management skills.
Solid communication, interpersonal and problemsolving skills; high level of tact and diplomacy.
Ability to work in a busy environment with conflicting priorities and constant interruptions.
Demonstrated ability to work both independently and collaboratively with a range of stakeholders.
Demonstrated commitment to uphold the College's priorities on diversity and equity.

Interview process may consist of a practical skills component.

Notes:

The College requires proof of degrees, credentials or equivalencies from accredited regional or federal postsecondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews or offer.

About Us:

George Brown College prides itself on educating students through real-world learning, in the heart of Toronto. Our faculty and employees make this vision a reality, and we support them by making George Brown a
great place to work. See why we are consistently ranked as one of
GTA's top employers.

Why work here?

George Brown College offers hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.