Administrative Assistant, Quality - Barrie, Canada - Central westhealhline

Central westhealhline

Verified Company

Barrie, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job ID

# Positions

1
Job Type
Temporary (Full-Time)
Location : Location
CA-ONBarrie
Job Industry
Government and Public Sector, Healthcare and Medical Services
Career Level
Experienced
Years of Experience
2
Job Description:

This position is responsible for providing administrative support to management by organizing, coordinating and expediting the flow of work while working effectively and collaboratively with management and external stakeholders.

KEY RESPONSIBILITIES

Performs a wide variety of administrative support.
Drafts, formats, transcribes, collates, and organizes briefing notes, packages, documents, and reports in response to questions and emerging issues.
Coordinates and arranges onsite and offsite meetings and events including logistics (e.g. Communication, location, meals, refreshments, equipment, materials/packages, RSVPs and travel/accommodation).
Prepares for, attends and records minutes of meetings as requested including the preparation and distribution of agendas, minutes, and other meeting materials. This may involve follow up actions such as maintenance of action logs, notes, and related documentation.
Attends meetings and participates with committees, internal planning groups, task forces and working groups.
Creates and maintains an efficient filing and tracking system (electronic and/or paper) to manage and monitor information in accordance with the needs of the department. This may include the use of established tracking software.
Ensures compliance with directives, policies and procedures as established for the team.
Actively participates within crossfunctional teams to advance the NSM LHIN's strategic directions and operational activities.
Maintain a high level of confidentiality and professionalism.
Establishes effective working relationships with the LHIN team and stakeholders.

Risk Management- Reports risks with causes, impacts or mitigations beyond scope of responsibility to management.

Follows safe practices related to the security and privacy of information.

Patient Safety

Supports patient safety culture by ensuring work completed recognizes the safety of the patient(s).

Health & Safety- Adhere to the duties of workers, as stipulated in Section 28 of the _Occupational Health and Safety Act_, _applicable occupational health and safety policies, procedures, and protocol.

Must adhere to all NSM LHIN administrative and applicable occupational health and safety policies, procedures and protocol.

Other- Updates and maintains assigned sites on SharePoint.

Provides backup support as required.
Undertakes special projects as assigned.
Other duties as required

Education

Postsecondary diploma in office administration or equivalent.

Experience / Knowledge

Two (2) years of administrative experience.
Experience in a health care environment is an asset.
Knowledge of standard office administrative practices and procedures.

Competencies

Proficiency in MS Office, including Excel, Outlook, Word, and PowerPoint, Access, and Visio.
Accurate keyboarding skills at a minimum of 45 wpm.
Excellent communication (verbal, written & listening) skills.
Attention to detail and ability to proofread.
Demonstrated organization, record keeping, problem solving and decisionmaking skills.
Ability to organize daily workload in the presence of frequent interruptions, multiple demands, and deadlines.
Demonstrated ability to work independently and in a team.
Excellent interpersonal skills and demonstrated ability to facilitate effective working relationships with internal and external customers at all levels.
Interacts and communicates with judgment and discretion.
Demonstrated commitment to continuous improvement principles and practices.
Selfmotivated, focused, positive attitude, flexible, and proactive.
Ability to develop, organize, and implement office procedures and systems.
Proficiency in French is an asset.