Executive Administrative Assistant - Scarborough, Canada - Vitonia
Description
Vitonia is seeking a highly organzied and detail-oriented Administrative Assistant to join our fast paced team in ScarboroughAs an Office Assistant you will be responsible for managing the day-to-day administrative operations of our office. This role requires excellent communication skills, strong problem-solving abilities, and the ability to work independently.
Responsibilities
Administrative Support:
- Maintain and organize office filing systems, databases, and records.
- Prepare reports, and documents as required by the sales team.
- Manage onboarding/offboarding for all new team members.
Office Operations:
- Ensure the smooth operation of office equipment and resolve any issues promptly.
- Order and maintain office supplies and equipment inventory.
- Oversee office cleanliness and organization, coordinating with cleaning staff if necessary.
Customer Interaction:
- Greet and assist visitors, clients, and customers in a professional and friendly manner.
- Handle inquiries and provide information about products, services, and company policies.
Data Management:
- Input and maintain accurate data in CRM (Customer Relationship Management) systems
- Assist in maintaining databases, ensuring accuracy and completeness.
Team Support:
- Collaborate with the sales team to support their administrative needs.
- Assist in organizing sales events, exhibitions, and promotional activities.
- Act as a point of contact between the sales team and other departments.
Requirements:
- Administrative experience is as asset
- Strong communication skills, both written and verbal
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Knowledge of QuickBooks or other accounting software is an asset
- Ability to multitask and prioritize tasks effectively
- Excellent problemsolving skills
- Strong attention to detail
We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Pay:
$19.00-$22.00 per hour
Expected hours: 40 per week
Benefits:
- Company events
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Scarborough, ON: reliably commute or plan to relocate before starting work (preferred)
Education:
- Secondary School (preferred)
Work Location:
In person
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