Procurement Assistant - Edmonton, Canada - Jatec

Jatec
Jatec
Verified Company
Edmonton, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

WHAT WE DO:

JATEC has been connecting communities for 40 years.

We have expertise in the installation of fiber optics, underground utilities for residential development, street lighting, and highway sign infrastructure across Canada.


JOB SUMMARY:

Reports to the Director of Procurement. This role provides clerical and administrative support to assist the purchasing department in achieving its objectives. The incumbent must have a fundamental knowledge of procurement, strong interpersonal skills, and be customer-focused.


WHAT WE OFFER TO YOU:


  • Industry competitive wages.
  • 100% Employer Paid Extended Health Benefits and Employee Assistance Program.
  • Group Retirement Savings Plan.
  • Advancement and learning opportunities.

KEY RESPONSIBILITIES:


  • Input, commit, print, log, and distribute all types of purchase orders and subcontracts.
  • Maintain monthly purchase order report and compile statistics using graphs and historical data.
  • Maintain purchasing module database and RFQ system.
  • Maintain filing system including archiving.
  • Enter purchase orders in database.
  • Assist accounts payable with matching, filing, and correcting of invoices.
  • Maintain all files and spreadsheets concerning procurement.
  • Research and resolve purchase order discrepancies pertaining to price and quantity differences.
  • Process, confirm, and track all purchase orders to ensure timely delivery.
  • Proactively monitor future orders to ensure timely receiving.
  • Generate and distribute reports, expedite orders, arrange shipping, prepare files for costing.
  • Attend and participate in meetings, take meeting minutes, and coordinate agendas.
  • Provide clerical and administrative support on other projects as required.
  • Create professional rapport with all external customers and public to facilitate JATEC image.
  • Support other members of the Purchasing Team to meet deadlines and assist with workload (invoices, issue resolution and troubleshooting, build understanding and capabilities in procurement processes).
  • Meet established goals based on JATEC's vision, purpose, values and business plan.
  • Learn and evolve position to support growth of company.

SKILLS & QUALIFICATIONS:


  • Postsecondary education in procurement and/or office administration supplemented by at least 1 year of professional work experience within an office.
  • Exposure to the construction industry is an asset.
  • Knowledge of purchasing principles, techniques, practices, and ethics.
  • Maintain confidentiality, professionalism, and use discretion with sensitive information.
  • Proven ability to work under pressure, prioritize tasks, and meet deadlines for normal functions and special assignments.
  • Excellent keyboarding, data entry and computer skills.
  • Proficiency using MS Office (Outlook, Excel, Word).
  • Ability to work effectively within a team environment.
  • Ability to build positive working relationships with internal and external clients.
  • Attention to detail and accuracy.
  • Excellent communicator both written and verbal.
  • Selfmotivated / selfstarter.
  • Excellent time management skills.
  • Analytical and resultsdriven attitude.
  • Flexibility to work additional hours if needed.
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