Accounts Payable Coordinator - Cobourg, Canada - Core Molding Technologies

Core Molding Technologies

Verified Company

Cobourg, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Summary/Objective:

Perform the day to day processing of Accounts Payable transactions to ensure that company finances and supporting documentation are maintained in an effective, up to date and accurate manner.

Ensure all supporting documentation are accurately maintained and are in strict compliance to CORE's internal SOX controls. Month end tasks are completed both accurately and in a timely manner.

Duties and Responsibilities:

Daily processing of accounts payable financial transactions
Matching Vendor invoices with the packing slips \ receiving tickets to ensure goods are received correctly in IQMS.
Enter vendor invoices in IQMS using the PO numbers provided on the vendor invoices.
Adherence to company Purchase Order Policy & Procedures including appropriate approvals for invoices that do not have a purchase order.
Ensure PO's for CAPEX expenditures include the required information and assigned to the correct GL account
Ensure all Capital asset expenditures are approved and compared to budget
Validate and review operating expenses over $2k are not capital in nature, complete monthly CWIP reconciliation and prepare capital project summary including obtaining appropriate approvals for completed projects
Daily review of positive pay website for cheque exceptions
Coordinate approval of Temporary Labour worksheet with HR, update reconciliation data based on invoices are submitted and identify accrual (current and past months not billed)
Monthly reconciliation of prepaid expense GL accounts
Prepare and deliver bank deposits, collect and sort incoming mail.
Perform month end routines for AP
Review of A/P aging reports on weekly basis, compile and submit report to Plant Controller
Analyze and process expense reports for Management, Sales Team and other employees.
Reconcile Courier invoices, matching waybills and assigning GL accounts
Provide support and assistance with customer collections as required
Reconcile company credit card statements/ enter in IQMS for payment.
Prepare cheques for mail and file vendor invoices.
Maintain filing system for Vendor invoices for auditing purposes
Assist in data collection for our annual SRED claim
Participate in quarterly/annual financial audit requests
Completion of assigned month end tasks, account reconciliations and financial analysis, ensuring completeness and accuracy; adhering to month end close schedule
Strict compliance to SOX rules as applied to position, ensuring internal controls for this role are followed
Utilizes ERP as required
Completes all other duties as assigned

Qualifications:

Post secondary degree/diploma in Accounting/Business and/or minimum 2 years experience in an AP role
Strong excel skills, able to create and use pivot tables, filters and vlookup
Knowledge of accounts payable and maintaining general ledgers
Attention to detail and accuracy
Ability to maintain confidentiality concerning financial and employee files
Analytical decision making and problemsolving skills

Competencies:

Attention to detail -Able to focus on and deal with detailed information; accurate, uses systems and procedures to deal with detailed information

Ethics -Honest, accountable, maintains confidentiality

Organizational skills -Information organized and accessible, maintains efficient work
- space, manages time well

Analytical thinking -Able to break problem down into components, reviewing facts, seeking possible causes and possible consequences; refers to variety of sources for data; remains objective without introducing personal bias

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

This job operates in a production manufacturing environment, however this role is located in an office setting.

Physical Demands:

Position Type/Expected Hours of Work:

This role is primarily M-F working eight hour days.

Travel:
No

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with or without notice.

Benefits: