Financial Assistant I - Hamilton, Canada - City of Hamilton

City of Hamilton
City of Hamilton
Verified Company
Hamilton, Canada

1 month ago

Sophia Lee

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Sophia Lee

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Description

About the City of Hamilton

Contribute to the City of Hamilton, one of Canada's largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

JOB POSTING
JOB ID #: 21717

Financial Assistant I
Corporate Services
Financial Planning, Admistration & Policy
Various Locations


NUMBER OF VACANCIES:
All Full-Time Regular & Temporary

UNION/NON-


UNION:
CUPE Local 5167 Inside

HOURS Of


WORK:
35 per week

  • GRADE: J
  • SALARY/

HOUR:
$ $43.237 per hour-
Note:
See appropriate Collective Agreement or the Non Union Salary Range for details.

STATUS/


LENGTH:
All Full-Time Regular & Temporary

Note:

This is a periodic posting with hiring dates for all available vacancies between April 2, 2024 and October 1, 2024.

Job Description ID #: 2742


SUMMARY OF DUTIES


Reporting to the Business Administrator, this position performs a variety of accounting, budget and reporting functions related to the portfolio assigned.


GENERAL DUTIES
Maintain, examine, analyze, reconcile and assist with reports on current, capital, reserve and balance sheet accounts by:

  • Input and retrieve financial data in a computerized accounting system; including preparing journals, inputting data, balancing, initiating and processing computerized general ledger transactions;
  • Review capital contract tender related purchase requisitions and vendor invoices to ensure appropriate expenditures and approvals;
  • Maintain and coordinate contract payments;
  • Assist in the preparation and coordination of monthly expenditure/revenue budget exception variance analysis and reports;
  • Assist in the yearend process by monitoring and analyzing accounts and by assisting in yearend budget variance reporting;
  • Prepare monthly complement reports for management review;
  • Support client groups in their preparation, development, monitoring and forecasting of current and capital budgets by gathering revenue, expense and other budget related data; and by
  • Process credit card/direct payment transactions for the portfolio including receiving and processing cash and cheque deposits.
Reconcile accounts and monitor accounts for errors; prepare and enter correcting journals.

Review and understand relevant Federal, Provincial, Municipal funding agreements and guidelines and outside agency contracts. Complete required agency and government reports and claims.

Receive and answer inquiries from staff, the public, other City departments and government agencies as required.

Assist in orientation and training/instruction of new F&A staff members as required.

Develop in conjunction with the Business Administrator, for review and approval, and maintains job related policies and procedures.

Compose correspondence for other City departments, internal staff and outside agencies as required.

Participate in special projects as required.

Provide support to the Business Administrator as required.


Work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

Perform other duties as assigned which are directly related to the major responsibilities of the job.


QUALIFICATIONS


Demonstrated knowledge of accounting, budget and related financial reporting requirements typically acquired by the completion of a business and/or accounting Community College diploma or equivalent specialized related business/accounting courses up to two academic years and/or a combination of equivalent education and related work experience.

Progressive accounting experience demonstrating competency in analysis and understanding of financial statements, budgets and reports.

Demonstrated ability to communicate both orally and in written form with varying audiences.

Must be detail oriented and have analytical, organizational and time management skills.


Must have a detailed and advanced knowledge of and experience with Excel, sufficient to develop and analyze complex financial reports using Excel functionality such as formulas and linking.

Demonstrated knowledge and experience with PeopleSoft would be an asset.


Disclaimer:

Terms:

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes.

Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination.

The City will pr
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