Administrative Assistant Iii - Toronto, Canada - University Health Network

University Health Network

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ADMINISTRATIVE ASSISTANT III

Job Posting #: 921999

Union:
NON-UNION

Site:
Toronto General Hospital (site rotation may be required)

Department:
Health and Services and Safety Service

Reports to:
Directors of Health and Services and Safety Service

Hours:37.5 hours per week

Wage range:
$ $32.36 per hour. Commensurate with experience and consistent with UHN compensation policy

Status:
Permanent Full-time

Posted Date:
June 29, 2023

Closing Date:
July 6, 2023

The University Health Network, where "above all else the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.

Position Summary
The Administrative Assistant III exercises judgment and independence to provide complex secretarial and administrative support services to senior professional personnel

Duties

Coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel
Utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials
Coordinating, organizing or planning meetings/events; providing direct and/or functional supervision for assigned personnel
Monitoring and analyzing department budgets
Ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; performing clerical support functions
Performing crossfunctional responsibilities, as required
Performing other duties consistent with the job classification, as assigned.

QUALIFICATIONS

Completion of a recognized medical office or business administration program at the diploma level
Four (4) years related secretarial support experience
Previous onthejob computer/wordprocessing, database and spreadsheet software experience; experience in a Microsoft Office environment is required
Previous supervisory experience preferred
Ability to manage schedules, payroll and procurement for the department
Experience working in a health care environment an asset.
Excellent organizational and time management skills
Very good interpersonal and customer service skills
Very good verbal and written communications skills
Comprehensive knowledge of health care, organizational/office practices, procedures and standards
Ability to produce high quality work in accordance with Hospital standards
Ability to maintain confidentiality
Ability to work well under pressure and use good judgment in assessing difficult situations
Knowledge of medical terminology an asset.

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, onsite gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.