Administrative Assistant, Office Leasing - Toronto, Canada - Oxford Properties

Oxford Properties

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Why join us?

Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.

At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused.

We get stuff done, and have fun doing it We take great pride in contributing to the communities where we live.

We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.

As the Administrative Assistant, you will be responsible for providing administrative support to the VP Leasing, Leasing Directors and Managers.

You will be required to exercise initiative, coordination and judgment in order to support multiple activities on behalf of the team.

This is an excellent opportunity to join a winning organization and to qualify for this role you will demonstrate a track record of success in administrative duties.

You will be a key member of an engaged, high-performance team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth.

We take great pride in leading the industry by earning respect through every interaction, every day.

We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.

As a member of this team, you will be responsible for:
Providing a full range of support to the Leasing VP, Directors, and Managers
Handling document preparation support, including advanced Word processing and PowerPoint presentations
Preparing routine correspondence, meeting materials and reports
Assisting with preparing offers and associated documentation
Coordinating internal and external meetings and making all vital meeting room bookings and catering arrangements required
Maintaining calendars/schedules for the VP, Directors and Managers within the Office Leasing team
Preparing expense reports in adherence with company policies and departmental budget guidelines
Making travel arrangements (including booking flights and accommodation)
Providing support for special events and projects, some of which will be outside of regular working hours
Maintaining files for the department
Photocopying, scanning and coordinating the administration of the department's work
Ownership and maintenance of customer and building database in VTS

To succeed in this role, you have:
Minimum 3 years of administrative experience at an intermediate level. Demonstrated experience in Real Estate is an asset
Excellent written and verbal communication skills
High confidentiality standards and ability to exercise good judgment
Proactive and forward-thinking
Multi-task among several competing priorities and managers
The ability to be flexible and adaptable to differing workloads
A great teammate who is willing to go above and beyond to assist other staff members
Excellent planning and time management skills and willingness to take ownership of tasks
Strong customer service attitude
Hospitality experience an asset

Our story:

Oxford Properties Group ("Oxford") is a leading global real estate investor, asset manager and business builder. It builds, buys and grows defined real estate operating business with world-class management teams.

Established in 1960, Oxford and its portfolio companies manage approximately C$70 billion of assets across four continents on behalf of their investment partners.

Oxford's owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences and hotels; it spans more than 150 million square feet in global gateway cities and high-growth hubs.

A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities and real estate businesses across the risk-reward spectrum.

Together with its portfolio companies, Oxford is one of the world's most active developers with over 100 projects currently underway globally across all major asset classes.

Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario's municipal employees.

OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups.

Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.

Vaccination Policy

At OMERS and Oxford the office or worksite is our primary place of work. We are committed to providing work environm