Administrative Assistant - Mississauga, Canada - Numinous Exports Ltd.
Description
Education:
Secondary (high) school graduation certificate
- Experience: 7 months to less than 1 year
Tasks:
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
- Type and proofread correspondence, forms and other documents
- Carry out administrative activities of establishment
- Oversee and coordinate office administrative procedures
- Review, evaluate and implement new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
Supervision:
- 34 people
Computer and technology knowledge:
- MS Excel
- MS Outlook
- MS Word
- MS Office
- Electronic mail
Work conditions and physical capabilities:
- Fastpaced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability:
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Efficient interpersonal skills
- Work Term: Permanent
- Work Language: English
- Hours: 30 hours per week
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