Procurement Operations Specialist - Toronto, Canada - TripArc

TripArc

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Description

Founded in 2017,
TripArc is a privately held software company that powers the top Travel Agencies and Tour Operators in North America.

Our expansive and growing network of suppliers enables our clients seamless real time access to a comprehensive range of travel options and services globally with over $750 million worth of transactions managed through our platform annually - all at the industry's best rates for travelers and rates of return for travel advisors and tour operators.

Our industry leading platforms address the current challenges the travel industry is facing because of the pandemic and offers solutions in technology, purchasing, finance and marketing.

We deliver solutions to travel professionals in the most effective way possible based on our deep experience with two leading brands in the luxury travel space - Kensington Tours and Travel Edge - we have real insight into the needs of tour operators and travel agencies today.

TripArc's goals are simple. To make our distribution network of over 1400 travel entities and our network of suppliers and agents more profitable, efficient and help them create truly unique travel for their clients. The travel industry was impacted by the pandemic, but as leaders in the industry, our turnaround has been significant and is gaining momentum. With the pent-up demand we are already seeing, we are here to help our clients make the most of it.

Job Description:

The vendor purchase order Procurement Operations Specialist is directly responsible for evaluating differences between supplier purchase orders via the company's proprietary software.

Following up with internal and external parties to determine the merit of any differences and updating internal systems in accordance.

This includes updating proprietary systems, assisting the team with purchase order issues, and supporting the team 's reporting requirements. This position involves diplomatic interactions with global vendors and acts a conduit with internal departments.

Core Competencies

Process and detailed driven
Communication
Teamwork
Problem Solving
Accountability and Dependability
Ethics and Integrity
Multitasking
Flexibility and adaptability

Responsibilities:

Collaborate professionally with global external partners, sales, and support departments to evaluate supplier purchase orders and the propriety of any differences from amounts as per purchase orders
Assist the vendor purchase order process as required
Investigate and resolve billing discrepancies and quoting errors
Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
Collaborate with other department team members on rate revisions, product builds and other projects as necessary

Qualifications:

College degree in the Tourism and hospitality industry or an equivalent education.
Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and understanding of financial records and systems
Must possess a high level of moral judgment for handling confidential information and monetary transactions.
Understanding data collection, compiling the proper information, and assisting reports to make strategic decisions
Strong diplomatic, negotiation, and conflict resolution skills
Effective attention to detail and a high degree of accuracy
Strong work ethic and positive team attitude, independent and selfdriven
Sound analytical thinking, planning, prioritization, and execution skills.
Excellent teamwork and team building skills.
Able to effectively communicate both verbally and in writing.
Able to build and maintain lasting relationships with other departments and key business partners.
Solid level of proficiency with Excel and experience and/or education in database management

Additional Information

Cultural Fit

Able to thrive in an entrepreneurial environment.
Teamoriented
Thrives in a KPI driven environment
Highly functional in a fast paced, constantly changing workplace building plans through iterations from learning on what's working and not working.
Ability to build trust and work through conflict both upwards and downward.