Administrative Assistant I - Toronto, Canada - University Health Network

University Health Network

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant I

Job Posting #923143

Union:
KITE Research Institute

Site:
TRI University Centre

Reports to:
Mary Lam, Associate, KITE Directorate

Hours per week: 37.5 hours

Salary:
$21.07-$26.34 per hour. Commensurate with experience and consistent with UHN compensation policy

Status:
Permanent Full-time

Shifts:
Day

Posted Date:
August 1, 2023

Closing date:
Until Filled

The
University Health Network, where "above all else, the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, and the Michener Institute of Education at UHN.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise have made UHN a national and international resource for patient care, research, and education.

With a long tradition of groundbreaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing in the world.

Position Summary

KITE is a world leader in complex rehabilitation science and is dedicated to improving the lives of people living with the effects of disability, illness and aging.

KITE is the research arm of Toronto Rehab and one of the principal research enterprises at the UHN, Canada's top medical research hospital.

Together, KITE and UHN are committed to transforming lives and the communities we serve through excellence in care, discovery and learning, while helping build A Healthier World.

Duties
The KITE Research Institute is looking for an administrative assistant who will assist with general operations. This position will require the individual to be on site full-time.

Responsibilities include but are not limited to:

Greeting & assisting visitors
Ensuring Innovations Gallery screens & kiosks are up and running
Answering phones and redirecting calls to appropriate personnel
Ensuring efficient office operations (e.g., requisitions office supplies; maintenance of office equipment)
Preparing and editing routine correspondence and documents using existing templates. Entering information into spreadsheets/databases from readily available sources
Coordinating department meetings by booking the room, organizing materials for participants in advance, taking minutes and following up on action items
Coordinating events including marketing, registration, catering, technology and speakers
Submitting facility requests & assisting with room bookings
Creating & editing Powerpoint presentations
Other administrative tasks as needed

Qualifications

Able to work with mínimal supervision in a selfdirected manner
Ability to work in a Microsoft Office environment(Word, Excel, Powerpoint, and Teams).
Excellent interpersonal and customer service skills
Excellent verbal and written communications skills

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, onsite gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.