Administrative Assistant - Winnipeg, Canada - WSP

WSP

Verified Company

Winnipeg, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

In this position, you will be required to interact closely with Managers, Project Managers and Engineers, project staff, and other administrative assistants to ensure tight deadlines are met.

Responsibilities

Handle a wide range of duties, tasks and requests as well as anticipate needs or issues.
Edit, format and distribute reports, specifications, proposals, and general correspondence in conformance with our current standards.
Maintain electronic and hard copy filing system. Knowledge of SharePoint is an asset.
Creation of proposal records and converting proposals to projects. Creating and updating SharePoint sites.
Provide administrative support to all departments as needed.
Travel and event coordination.
Meeting coordination and minute taking.
Other related duties as assigned/required.

QUALIFICATIONS

High school diploma, supplemented by postsecondary coursework in office administration with minimum 13 years relevant experience as an Administrative Assistant, preferably within an Engineering/Architectural or other professional services office.
Excellent organizational and time management skills to respond to changing priorities while handling multiple tasks.
Experience working for a consulting engineer, architect or contractor is an asset.
Proven ability to meet deadlines and prioritize workload.
Proficiency in Oracle, Office 365, including SharePoint, Word, Excel and OneDrive is an asset.
Typing speed of 50 wpm.
Ability to work independently, as well as in a team environment.
The ability to take directions and seek clarification as needed.
Ability to learn processes quickly and be flexible in changing circumstances.
Good problemsolving skills with the initiative and ability to identify alternative solutions.
Excellent verbal and written communication skills.