Receptionist - Burnaby, Canada - Beedie

Beedie

Verified Company

Burnaby, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who We Are

At Beedie, we foster talent, encourage innovation, and reward success. We're always looking for like-minded people to join our team and share our passion for doing the best work of our lives.

Our approach is simple:
we work hard, we have fun, and we make a difference. And, we've been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization.
If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.

Position Overview

The Receptionist plays a pivotal role in ensuring Beedie's customer service to both internal and external customers and general administrative support are at the highest level of quality.

You are a customer service guru who thrives in a fast-paced environment.

Primary responsibilities include ownership of reception, cultivating vendor relationships and providing exceptional client service.

You are incredibly pro-active, not afraid to 'roll-up your sleeves' and get ANY job done, and you are a master at anticipating needs and expertly navigating ambiguity.

Key Responsibilities:

Welcome visitors inperson or on the telephone; answering/referring inquiries, guiding them to the appropriate meeting rooms, offering refreshments as needed
Opening/closing duties of the office
Maintain the reception in a tidy and presentable manner
Manage a multiline switchboard and direct callers as appropriate
Refer inquiries to appropriate individuals, divisions, or departments across the organization
Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence such as faxes
Arrange and book meetings as requested
Coordination and cataloguing of files stored offsite (Iron Mountain)
Assist with organizing catered lunches
Maintain office stationery, washrooms, and kitchen supplies
Distribution of weekly office snacks; sourcing cost effective options and ordering as required
Daily servicing of coffee machines; troubleshooting as required
Ensure cleanliness and professionalism of office environment, including boardroom, lunchroom and kitchen maintenance
Maintain parking plan and record of users. Arrange for additional parking stalls as required
Liaise with cleaners and plant maintenance contractors as to added tasks, concerns etc.
Assist with coordination of office moves
Update/maintain office seating plan
Assist with various office duties (filing, document scanning/copying and binding and assembling binders and brochures)
Support with office fire warden responsibilities, in case of an emergency
Ensuring all shared spaces are equipped with disinfectant supplies
Ordering of name plates for new hires
Coordinating of our BeedieFIT program signin sheets
Coordinate floral arrangements to vendors, employees or clients for special occasions
Errands as required
Projects as assigned

**We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.