Executive Assistant to The Vice Dean - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:06/06/2024

Req ID:37762

Faculty/Division:
Temerty Faculty of Medicine

Department:
Ofc of the Vice Dean, Medical Education

Campus:
St. George (Downtown Toronto)

Description:

Your opportunity

The University of Toronto's Temerty Faculty of Medicine is the foremost health science faculty in Canada and home to one of the top medical schools in North America.

We are a global leader in ground-breaking research and education, including close to 50 academic departments and research units that span the clinical, basic sciences and rehabilitation sciences sectors.

With over 9,000 faculty and staff and 8,000 students and trainees, we are committed to supporting and promoting an inclusive learning and working environment.

As Executive Assistant to the Vice Dean, you will act as a trusted liaison between the Temerty Medicine Vice Dean and internal stakeholders, learners, community and hospital partners to support the advancement of the Office of the Vice Dean's strategic priorities.

Your superior organizational skills, political sensitivity and your proven ability to react to quickly emerging issues, will enable you to proactively support the Vice Dean's complex schedule and prioritize academic and administrative activities to ensure an effective and efficient operation of their portfolio.

Your discretion, tact and diplomacy in handling the various demands placed on our resilient leader will make you an indispensable member of our faculty.

Essential Qualifications

Bachelor's Degree or acceptable combination of equivalent experience
Minimum five (5) years of senior administrative experience, preferably in a University or hospital environment
Proven experience acting as a first point of contact, screening and triaging a high volume of inquiries, managing complex calendars and preparing and editing high level communications on behalf of executives
Experience scheduling inperson and virtual meetings and organizing travel arrangements
Experience supporting senior level committees, including demonstrated proficiency in taking complex minutes independently, with little editing required
Experience planning and managing a full range of informal and formal meetings and events
Experience writing reports and organizing and formatting data for presentation
Experience maintaining and reviewing budget, variance and expense reports.
Experience managing staff, preferably in a unionized environment.
A strong understanding of culturally sensitive communication and experience dealing with highly sensitive and confidential matters is essential
Demonstrated experience developing and maintaining effective working relationships with internal and external stakeholders, including individuals in senior University and hospital positions
Advanced proficiency with MS Office Suite, survey tools, virtual meeting platforms, presentation software and A/V, and the ability to troubleshoot
Demonstrated ability to work effectively with diverse groups, understand the value of diversity and inclusion in the workplace and must be an advocate for equity
Exceptional interpersonal, organizational, planning and communication skills
Professional demeanor with a strong customer service orientation
Superior attention to detail and the ability to concisely summarize information of a complex nature
Must be an effective problem solver and have exceptional organizational and time management skills, with an ability to work under pressure and balance competing priorities
Demonstrated ability to work independently, show initiative and exercise diplomacy and good judgment, and also the ability to work cooperatively and be an effective team member
Ability to maintain strict confidentiality

Closing Date:06/20/2024,11:59PM ET

Employee Group:
Salaried

Appointment Type:
Budget - Continuing

Schedule:

Pay Scale Group & Hiring Zone:PM - Hiring Zone: $73,810 - $86,11- Broadband Salary Range: $73,810 - $123,015

Job Category:
Administrative / Managerial