- Prepare or assist with contract documents, letters, meeting minutes, spreadsheets, specifications, and report formatting to company standards as assigned.
- Organize, attends and minutes meetings including the coordination and tracking of action items and deliverables
- Assist with entering/updating proposal pursuits and project information into the company-wide database.
- Add/update resumes and project profiles in the company-wide database.
- Order business cards, and promotional materials as required.
- Assist with PowerPoint presentations, proposal assembly, online research.
- Process expense reports, invoices, orders and timecards.
- Electronic calendar management including scheduling meetings, boardroom bookings, arranging catering and making lunch reservations as required.
- Travel coordination including booking flights, hotels and car rentals.
- Assist with document control including filing and archiving
- Perform other administrative tasks as required
- Perform clerical functions such as typing, filing, scanning, photocopying, courier and printing.
- Electronic file management, including creation of new files, filing, and coordinating with Records Management the offsite storage of project records.
- Support safety and environmental programs with various reporting requirements.
- Assist with special event planning, including social committee activities, staff meetings.
- Cover reception desk as needed.
- Excellent written and verbal communication skills
- Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments.
- Methodical, accurate and consistent attention to detail.
- Ability to manage sensitive and sometimes confidential information.
- Ability to work effectively under pressure in a fast-paced environment.
- Must be willing and able to be proactive and take initiative when needed.
- Able to work well with others and have good people skills.
- Proficiency in MS Office Suite
-
administrative assistant
Found in: Talent CA 2 C2 - 2 days ago
CK Auto Services Inc. Markham, CanadaEducation: · Expérience: · Education · Secondary (high) school graduation certificate · Work conditions and physical capabilities · Fast-paced environment · Work under pressure · Attention to detail · Personal suitability · Ability to multitask · Excellent oral communication · ...
-
administrative assistant
Found in: Talent CA 2 C2 - 2 days ago
Aujla Law Office Prof. Corporation Mississauga, CanadaEducation: · Expérience: · Education · Secondary (high) school graduation certificate · Supervision · 5-10 people · Work conditions and physical capabilities · Fast-paced environment · Work under pressure · Tight deadlines · Attention to detail · Repetitive tasks · Large caselo ...
-
Administrative Assistant
Found in: Talent CA C2 - 3 days ago
Linds & Associates Markham, CanadaAdministrative Assistant - LegalToronto, OntarioJOB-1613 Administrative Assistant - Legal · Downtown Toronto · Our client, a high end and well known law firm, located in the core of downtown Toronto, seeks an AdministrativeAssistant with a strong legal background in corporate a ...
-
administrative assistant
Found in: Talent CA 2 C2 - 2 days ago
Maple Supply Chain Management Inc Markham, CanadaEducation: · Expérience: · Education · Secondary (high) school graduation certificate · Work setting · Willing to relocate · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Record and prepare minutes of meetings, seminars and conferences · Schedule and confirm app ...
-
administrative assistant
Found in: Talent CA 2 C2 - 3 days ago
10285048 canada inc Markham, CanadaEducation: · Expérience: · Education · Secondary (high) school graduation certificate · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Establish and implement policies and procedures · Train other workers · Train, direct and motivate staff · Assign, co-ordinate a ...
-
administrative assistant
Found in: Talent CA 2 C2 - 5 days ago
Super Ming Trading Inc Markham, CanadaEducation: · Expérience: · Education · College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years · Tasks · Plan and control budget and expenditures · Supervise other workers · Plan, organize, direct, control and evaluate daily operations ...
-
administrative assistant
Found in: Talent CA 2 C2 - 3 hours ago
Empower People Talent Inc. Markham, CanadaWork Term: Permanent · Work Language: English · Hours: 35 hours per week · Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years · Experience: 7 months to less than 1 year · Tasks · Arrange and co-ordinate seminars, conferenc ...
-
administrative assistant
Found in: Talent CA 2 C2 - 2 days ago
Watchnet Inc. Markham, CanadaDurée de l'emploi: Permanent · Langue de travail: Anglais · Heures de travail: 37.5 hours per week · Education: · Expérience: · Education · Secondary (high) school graduation certificate · Work setting · Primary industry · Tasks · Arrange and co-ordinate seminars, conferences, ...
-
administrative assistant
Found in: Talent CA 2 C2 - 2 days ago
11278479 Canada Inc. Markham, CanadaEducation: · Expérience: · Education · Secondary (high) school graduation certificate · Work setting · Transportation, communication and utilities · Tasks · Schedule and confirm appointments · Answer telephone and relay telephone calls and messages · Answer electronic enquiries ...
-
Administrative Assistant
Found in: Talent CA C2 - 5 days ago
Nidec Motor Corporation Markham, Canada Full timeJob Summary · The Logistics Assistant is a motivated and professional assistant who will play a key role in the organization during this period of growth. This position partners with cross functional team (logistics team, 3PL, CSR, finance, etc.) to ensure the process runs smooth ...
-
administrative assistant
Found in: Talent CA 2 C2 - 1 day ago
OneHub Business Consulting Markham, CanadaDurée de l'emploi: Permanent · Langue de travail: Anglais · Heures de travail: 30 to 35 hours per week · Education: · Expérience: · Education · Secondary (high) school graduation certificate · Work setting · Consulting firm · Business services · Tasks · Train, direct and motiva ...
-
administrative assistant
Found in: Talent CA 2 C2 - 2 days ago
FUNLAND INDOOR PLAYGROUND Markham, CanadaEducation: · Expérience: · Education · Secondary (high) school graduation certificate · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Plan and control budget and expenditures · Supervise other workers · Train other workers · Train, direct and motivate staff · As ...
-
administrative assistant
Found in: Talent CA 2 C2 - 2 days ago
Sunup Toronto Inc. Markham, CanadaEducation: · Expérience: · Education · College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years · Work setting · General law practice · Level of expertise · Assistant · Tasks · Schedule and confirm appointments · Plan, organize, direct, ...
-
administrative assistant
Found in: Talent CA 2 C2 - 2 days ago
ForYou - Quality Immigration Solutions Markham, CanadaEducation: · Expérience: · Education · Secondary (high) school graduation certificate · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Determine and establish office procedures and routines · Schedule and confirm appointments · Answer telephone and relay telephon ...
-
administrative assistant
Found in: Talent CA 2 C2 - 3 hours ago
OneHub Business Consulting Markham, CanadaWork Term: Permanent · Work Language: English · Hours: 30 to 35 hours per week · Education: Secondary (high) school graduation certificate · Experience: 7 months to less than 1 year · Work setting · Consulting firm · Business services · Tasks · Train, direct and motivate staff · ...
-
administrative assistant
Found in: Talent CA 2 C2 - 2 days ago
Markham NS Dental Markham, CanadaEducation: · Expérience: · Education · Secondary (high) school graduation certificate · or equivalent experience · Tasks · Establish and implement policies and procedures · Train, direct and motivate staff · Record and prepare minutes of meetings, seminars and conferences · Det ...
-
administrative assistant
Found in: Talent CA 2 C2 - 3 days ago
GOPAL BAKES CANADA INC. Markham, CanadaEducation: · Expérience: · Education · Secondary (high) school graduation certificate · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Supervise other workers · Train other workers · Record and prepare minutes of meetings, seminars and conferences · Determine and ...
-
administrative assistant
Found in: Talent CA 2 C2 - 5 days ago
Boland & Associates Financial Services Inc. Markham, CanadaDurée de l'emploi: Permanent · Langue de travail: Anglais · Heures de travail: 32 to 40 hours per week · Education: · Expérience: · Education · Secondary (high) school graduation certificate · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Train other workers · R ...
-
administrative assistant
Found in: Talent CA 2 C2 - 5 days ago
BNET-TECH INC Markham, CanadaEducation: · Expérience: · Education · Bachelor's degree · or equivalent experience · Asset languages · Mandarin · Cantonese · Work setting · General office · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Schedule and confirm appointments · Answer telephone and ...
-
medical administrative assistant
Found in: Talent CA 2 C2 - 5 days ago
Trillium Midwives Markham, CanadaDurée de l'emploi: Permanent · Langue de travail: Anglais · Heures de travail: 40 hours per week · Education: · Expérience: · Education · College/CEGEP · Work setting · Relocation costs covered by employer · Willing to relocate · Health care institution, facility or clinic · Ta ...
Administrative Assistant - Markham, Canada - Stantec
Description
Administrative Assistant H )
Description
We are strategizing, planning, and implementing projects that help clients achieve their organization's objectives. Join our award-winning program management team and bring transformational project solutions to life.
By managing capital programs and projects as if they were our own, our project management business, and technical experts work with clients to strategize, plan, and implement projects that help them achieve their organization's objectives. Our award-winning team has managed thousands of projects across all sectors — hospitals, airports, and entire university campuses; infrastructure like mass transit and water-treatment facilities; and energy and resource assignments, from mines to wind farms.
Your Opportunity
Our Ontario Program Management group is looking for a highly motivated Administrative Assistant to support the team. The Administrative Assistant will perform a wide range of administrative, marketing and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the group.
Your Key Responsibilities
Qualifications
Your Capabilities and Credentials
Education and Experience
High School Diploma with minimum of 5-6 years' experience; or post secondary degree in related field with minimum of 2-3 years' experience; or equivalent combination of education and experience.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary Location : Canada-Ontario-Markham
Organization : BC-1262 Transpt-CA PMCM
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : Mar 22, 2024, 8:18:39 AM
Req ID: H
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans