Proposal Coordinator - Toronto, Canada - IBI Group

IBI Group

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Description

We are a global team of dedicated and experienced architects, engineers, planners, designers and technology professionals who share a common desire - to help our clients create livable, sustainable, and advanced urban environments.

IBI Group is now proudly a part of Arcadis.

Together, we are committed to improving the quality of life for our clients, people, partners and the communities we all serve.

Job Description:

Overview:

We're looking for a passionate Proposal Coordinator who can help navigate the choppy waters in the world of bids and business pursuits

Your role represents the lifeblood of our business at Arcadis IBI Group.

As a member of our Marketing team, you'll help spearhead the proposal process in this role with a glass half-full type of attitude and the innate ability to work your way tactfully through challenging problems.

Talk about impactful.

Your natural drive to succeed and sense of urgency will help navigate the business and leaders alike in our mission critical proposal response cycle by juggling competing priorities and projects under tight deadlines all while leading us to victory on project pursuits.

Your naturally high EQ allows you to work flawlessly with a variety of different hierarchy professionals.

You will have accountability and take ownership of a project from start to finish and flex your abilities to drive a project.

You'll leverage your skills in MS Office and MS Project to deliver flawless proposals with a jeweller's eye for detail and quality.

We've got over 30,000 difference makers and counting at Arcadis IBI Group. Are you up for the challenge?

Most of the things you'll work on:

Ensure a high level of professionalism and quality is communicated through content, layout and the use of visuals that is consistent with the corporate brand and vision
Contribute to the generation, collection, dissemination, and storage of proposal related information
Review and analyze inbound proposal requests (such as RFQ, RFP, EOI, SOA, etc.) to help prepare responses
Develop opportunityspecific content as necessary, including organizational charts and schedules
Coordinate with the proposal manager and technical staff to prepare proposals which includes collecting and analyzing business related information, writing, designing, editing and producing proposal documents
Function as the primary point of contact for the proposal team in regard to communications and reminders on proposal deliverables and deadlines
Assist with nontechnical writing for proposal efforts and provide editorial oversight, including copy writing and editing
Coordinate team members and implement internal deadlines to complete proposal forms, custom resume alterations, additional information from subcontractors, etc. to meet the proposal due date
Assist with final closeout processes and file management
Assist with distribution of opportunities to subscriber groups (Merx, Biddingo, SEAO, Gov., etc) when required

Qualifications:

You'll need to have:

1+ years of related experience in the A/E/C or equivalent industry or within a proposal setting
Experience with P3 Proposals would be considered an asset
Diploma or Undergraduate Degree in English, Marketing, Communications, Business, or another related field preferred
Experience managing multiple tight production deadlines in a fastpaced environment
Comfortable coordinating with individuals at different levels of the organizational hierarchy
Proficiency in 2013 Microsoft Word/Excel/PowerPoint /Adobe Acrobat X Pro and Adobe Creative Suites (CC)
Excellent writing, editing and grammar skills
Excellent communication, organization, attention to detail and problemsolving skills
Enthusiastic attitude and strong work ethic
Flexibility to work with a variety of personalities
Must be prepared to work outside of normal business hours to meet delivery schedules
Must be able to work efficiently and well under pressure
Strong multitasking and time management skills

Additional Information

Office Description:

We are currently in a work from home model during COVID-19 but when we do the office is steps away from St.

Clair station and is easily accessible by bike, TTC and car. Occupying 7 floors, with over 700 employees, it is the largest office at Arcadis IBI Group in Canada. The floors are open concept and represent our collaborative approach to projects.

We thank all applicants for their interest. However, only those selected for an interview will be contacted. Arcadis IBI Group is proud to be an Equal Opportunity Employer.

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