Administrative Assistant - Edmonton, Canada - AIMCo (Alberta Investment Management Corporation)

AIMCo (Alberta Investment Management Corporation)

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

DEPARTMENT:
Facilities & Business Services

CLOSING DATE:
March 30, 2024

Opportunity

Are you a top-tier administrative professional eager to make your mark in a dynamic, high-tech environment? AIMCo is seeking an energetic and ambitious person to join our Business Technology team as an Administrative Support.

This will be a 2-year fixed term position.

You'll be the backbone of a team that's shaping the future of technology at AIMCo.

You'll work directly with influential figures, including the Senior Managing Director of Delivery and Operations, the Senior Managing Director of Data and AI, and the Managing Director of Technology Strategy, Architecture, and Planning.

This is your chance to step into a role where your skills will be valued, your growth encouraged, and your career propelled forward.

If you're ready to take the leap and bring your administrative expertise to a team that's redefining technology at AIMCo, we encourage you to apply

Responsibilities:

Provide general administrative support to multiple senior leaders
Completing and submitting expense reports for Senior Leadership Team using Concur. Ensuring all expenses have attached receipts and are coded to the correct cost center. As well, reviewing and approving claim reports.
Booking all travel accommodations and adhering to travel guidelines. Including but not limited to airfare, hotel, car rentals, restaurant reservations, and car service.
Managing and coordinating calendars.
Preparing presentation decks and logistics for team meetings (including booking space, working with leaders to create agendas, ordering food, and purchasing supplies).
Monitoring multiple chat forums to keep leader's up to date, and determining and advising where action/comments are needed.
Coordinate, arrange and oversee team event planning process, as required.
Handle highly sensitive and confidential matters relating to the daily activity of the department and/or organization.
Handling adhoc tasks and regular duties and prioritizing as needed.
Demonstrates a strong commitment to AIMCo's core values of excellence, transparency, humility, integrity, and collaboration, and inspiring the same in others.
35 years experience in an administrative support role
Knowledge and previous experience using Concur
Experience providing support to multiple professionals and managing competing priorities.
Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.
Able and willing to work flexible hours, as required.
Proven attention to accuracy and detail, highly organized with the ability to prioritize and multitask.
Personable, easily interacts with all types of personalities and at all levels with a high degree of professionalism.
Proven ability to work effectively in a teamoriented and openconcept environment.
Experience booking travel accommodations for multiple SMD's

Note posting will close 11:59pm MST on March 29th

Next Steps

We are excited to meet you. Please submit your resume or CV to be considered for this opportunity. Applications are being reviewed on a rolling basis and we will be in touch with any questions.

Just like our investments, our international team is stronger when we are diversified.

At AIMCo, we draw upon the differences in who we are, where we come from, and the way we think to foster sophisticated solutions for Albertans.

Doing business the right way means building an equitable organization inclusive of all races, genders, ages, abilities, religions, neurodiversity, identities, and lived experiences.

Simply put, when you can show up as your authentic self every day, you and your team can truly thrive — all in service of our clients and their beneficiaries.