Secretary 1 Pt - Kingston, Canada - Kingston Health Sciences Centre
Description
Secretary - Chronic Pain
Department:
Chronic Pain Clinic
Position Number:
Hours of Work:
Temporary Part-Time Position (Until September 2024), Shifts Between 08:00-16:00
Pay Band:
BAND C - $ $27.18
Union:
CUPE
Location:
Hotel Dieu Hospital Site
PRIMARY FUNCTION:
The Secretary I provides secretarial and clerical support to the Department.
PRINCIPLE RESPONSIBILITIES:
- Provides secretarial support for the Chronic Pain Clinic.
- Acts as receptionist, directing visitors, distributing telephone calls and/or messages.
- Acts as a liaison within the interdisciplinary to ensure appropriate patient care communications.
- Acts as a liaison with other departments, establishing good communication and interdepartmental relationships.
- Assists with ensuring booking schedules are current and revisions are kept up to date and distributed as per established protocol.
- Retrieves information from files as required.
- Sorts and distributes mail as directed.
- Entry of data into various spreadsheet/data base programs as required.
- Performs other clerical duties as assigned.
- Demonstrates excellence in communication skills using a humanistic approach.
- Demonstrates excellence in work coordination and completion of priorities
- Uses resources effectively and maintains a safe working environment.
- Reports incidents of unsafe practice or professional misconduct.
- Acts as a role model and participate in appropriate committees and working groups.
- Promotes positive team functioning.
QUALIFICATIONS:
- Grade 12 diploma or equivalent
- Graduate of a recognized Community College Office Administration program or equivalent.
- 12 years recent experience in a clerical setting.
- Ability to work efficiently and accurately under pressure in a high volume ambulatory clinic setting.
- Demonstrated ability to multitask multiple responsibilities with frequent interruptions.
- Demonstrated ability to work independently and/or in a multidisciplinary setting.
- Demonstrated ability to set and follow through on priorities.
- Demonstrated interpersonal and organizational skills.
- Ability to communicate effectively, courteously and tactfully
- Skilled in the use of current office technology
- Demonstrated excellence in word processing and data entry skills will be tested (i
e Microsoft Office:
Word Level 1, Excel Level - Efficient word processing and keyboarding skills (45 wpm will be tested, must obtain 95% accuracy)
- Medical Terminology certificate and/or knowledge of Medical terminology (will be tested)
- Ability to handle confidential matters.
- Capable of coping with a mentally demanding workload
- Proven ability to attend work regularly.
- Satisfactory criminal reference check and vulnerable sector search required.
PHYSICAL REQUIREMENTS:
The applicant must be able to meet the physical demands of this position.
- We thank all applicants, but only those selected for an interview will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices._
- If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team._
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