Hq Executive Assistant - North Vancouver, Canada - Ginger Desk

Ginger Desk

Verified Company

North Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

HQ Executive Assistant

Reports to:

CEO

Minimum Hours: 20-40 hours a week.

Your responsibilities will include:

Managing office equipment such as computers.
Managing office subscriptions for communication, project management, and technical support (ie. Zoom, Clickup, Teamwork, etc)
Assist with scheduling and coordinating meetings.
Coordinate complex calendar management, as well as content and flow of information to leadership.
Book outofoffice meeting locations, and coordinate travel and other required accommodations
Monitoring, screening, responding to, and distributing incoming communications.
Liaise with internal staff as required
Organizing documents.
Create and manage surveys in collaboration with the leadership team.
Creation and editing of vital documents, minutes, and speaking notes.
Maintaining records.
Assist with the preparation of standard correspondence.
Supporting payments that are attached to the corporate credit card.
Plan team and leadership events, both virtual and in person
Maintain professionalism and strict confidentiality with all materials

Skills we are looking for:

You are a problem solver and strategic thinker.
You are a doer.
You thrive in a virtual environment.
You are very well organized.
You have a keen eye for detail.
You are results driven.
You thrive in a fastpaced environment.
You have excellent data processing skills.
You have strong communication skills.
You have the ability to work well independently and with a team.
You are proactive in identifying the root cause of issues and developing solutions.
You remain highly flexible and adaptable when faced with ambiguity.
You are able to balance autonomy and collaboration.
You seek the best (but sometimes not the easiest) solutions, with an unwavering commitment to do what is right.

Requirements:

Minimum 3 years of work experience as an Executive Assistant in a fast pace online environment
Excellent Google workspace and technology skills
Outstanding organizational and time management skills
Access to personal vehicle for occasional local use
Local resident of North or West Vancouver

Performance Objectives:

Performance is monitored through Key Performance Indicators (KPIs) and individual review with the Director of People Operations and/or designated supervisors such as the
CEO.

Key Performance Indicators will be measured monthly x 3 months and then on a quarterly basis (every 3 months) and include three measurements:

Successful office asset management.
Low to zero mistake volume.
Successful event, meeting, and scheduling.
Successful issue management and resolution.

Ginger Desk is a diverse, inclusive, and equitable workplace where all employees, community members, practitioners, patients, and clients, whatever their gender, race, ethnicity, national origin, age, sexual orientation, identity, education, or disability, feel valued, respected, safe, and welcome. We are committed to a nondiscriminatory approach. We welcome applicants from diverse backgrounds and with diverse abilities.

Salary:
$ per hour, depending on experience

Job Type:
Part-time

Salary:
$21.00-$24.00 per hour