Secretary Ii - Sherwood Park, Canada - Elk Island Public Schools
Description
Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the educational needs of approximately 17,750 students in 42 schools.
Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and to discover their passions in life.
The Division prides itself on providing staff and students with the tools to achieve success by offering dynamic programming, up-to-date resources, and practical professional learning opportunities.
EIPS is recruiting a permanent full-time Secretary II at Davidson Creek Elementary.
Davidson Creek Elementary serves approximately 650 students in kindergarten to Grade 6, with 30 teaching staff and 15 support staff.
The mission of Davidson Creek Elementary is to provide a safe and caring community that welcomes and accepts you for who you are.
Commencing April 8, 2024
Working 35 hours per week (7 hours/day)
Open to internal and external applicants
EIPS offers a comprehensive benefits package
KEY DUTIES & RESPONSIBILITIES
Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department.
Secretary/Clerical
Responsible for telephone switchboard and directing calls
Record and relay telephone messages to staff and students
Welcome and assist visitors to the school office
Distribute mail and courier material to mailboxes
Assist staff members with office equipment problems
Communication through Synervoice
Type correspondence, letters, and memos for administrators and teachers
Maintain current filing system, which includes confidential student files, field trip forms, accident reports and information for staff, etc.
Take minutes at the staff meetings, type and distribute to staff
Perform general office duties, file, and photocopy
PowerSchool/PASI
Maintain student attendance daily, record student absence, appointments, and late messages from parents
Call parents if the school has not been contacted regarding student's absence as directed by Administration
Update basic student demographic information
Maintain student cumulative files
May be responsible for creating basic reports
Maintain and verify the information for PASI submissions
Monitor changes and implications to funding
Responsible for providing audit information as requested by Alberta Education
Meet Alberta Education Reporting submission deadlines
Submit class size information report
Register new students
First Aid
Distribute medication to students as authorized by their parents, prescribed by the family doctor, and assigned by Administration
Supervise students in case of illness or accidents
Attend to student injuries or illnesses
Document medical action taken with the student
QUALIFICATIONS
Education and Experience
High School Diploma
Supplemented by related courses
Minimum of one-year related experience in a school or office environment
Equivalencies will be considered
Knowledge, Skills, and Attitudes
Accurate data entry skills
Good oral and written communication skills
Switchboard experience
Good interpersonal skills
Good organizational and time management skills
Good prioritization, organization, multitasking, problem-solving, and time management skills
Ability to work independently
Strong ability to adapt and manage change with frequent interruptions
Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
Personal suitability
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