Part-time Administrative Assistant/receptionist - Montréal, Canada - TD Bank

TD Bank
TD Bank
Verified Company
Montréal, Canada

2 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Part time
Description

TD Description
Stay current and competitive. Carve out a career for yourself. Grow with us.


Department Overview
TD Securities is one of Canada's most active dealers in Debt and Equity products.

At TD Securities, we believe that diversity is the key to our success in the competitive global marketplaces and we embrace people with a wide range of unique experiences and abilities.

We are seeking a professional to provide administrative and receptionist support three days a week for multiple teams.

  • Provide a high level of administrative support ensuring quality service, discretion, confidentiality, and professionalism at every customer interaction
  • Manage efficiently in a multitasked environment and ensure deadlines are met
  • Schedule and organize meetings, including preparation and coordination by booking the facility, arranging required equipment, refreshments, etc., as required, and managing conference room calendars
  • Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or redirect to the appropriate person/area; distribute mail to appropriate parties
  • Prioritize and manage own workflow to ensure quality and efficiency (i.e., meet deadlines; be flexible in adjusting to changing work priorities)
  • Complete travel arrangements as requested
  • Stationary ordering and maintenance of supplies
  • Place premises calls as requested (break/fix) with Helpdesk
  • May keep an uptodate directory of telephone numbers throughout the bank
  • Efficiently manage expectations/concerns through strong communication skills, both verbal and written
  • Take initiative to identify and recommend improvements in own job function, research and/or investigate issues requiring resolution in order to execute on assigned tasks
  • Support and participate in process improvement opportunities
  • Ensure necessary due diligence to support the accuracy of all transactions / activities
  • Be an effective team player and flexible in adjusting to changing work priorities
  • Participate fully as a member of the team and contribute to a fair, positive, and diverse work environment
  • Act as a brand champion for your business area/function and the bank, both internally and/or externally
  • Be knowledgeable of and comply with Bank Code of Conduct
  • Perform other miscellaneous duties as required

Job Requirements

  • Must be fully bilingual in French and English
  • High school diploma
  • 2+ years of relevant experience in an administrative function
  • Flexible to changing work schedules as required
  • Must work fully inoffice
  • Must be presentable with a pleasant demeanor
  • Dress code is business attire due to the clientfacing responsibilities of this position

Additional Information
- #LI-Office


Inclusiveness


At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported.

We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve.

If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs.


Job Family

  • Administrative / Exec Assistant

Job Category - Primary

  • Administrative / Clerical / Support

Hours

  • 22.5

Hours/Availability Detail

  • 22.5

Business Line

  • Corporate

Time Type

  • Part Time

Employment Type

  • Regular

Country

  • Canada

Province/State (Primary)

  • Quebec

City (Primary)

  • Montreal

Work Location

  • 1 Place Ville Marie

Job Expires

  • 08Feb2023
More jobs from TD Bank
See all jobs of TD Bank