Executive Assistant, Rate Application - Ottawa, Canada - Hydro Ottawa

Hydro Ottawa

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

By generating and distributing power, each person at Hydro Ottawa is part of empowering the lives of people in the communities we serve.

Our work means all the activities that make up our lives - at home, at work, at play - are there when we need them.

That purpose unites us and fuels our work. And if joining us in this essential work energizes you too, we may have the opportunity for you.

JOB SUMMARY:

MAJOR RESPONSIBILITIES- Manage the finalization and formatting of documents to be filed with the Ontario Energy Board (OEB)- File documents with the OEB- Liaise with the Supervisor, Rate Application as necessary Monitor and analyze incoming communications and documents for distribution / action by appropriate staff- Establish, revise and maintain office organization and procedures to ensure efficient operation; recommend improvements- Assess the nature and sensitivity of verbal and written requests, and take appropriate action- Support the efficient management of the Regulatory Affairs Team members' time by scheduling appointments; make travel and other arrangements, which may include booking rooms, refreshments, etc.- Plan events, such as off-site workshops and facilities in other locations, as well as retreats.

- Prepare routine responses for signature; research and collect relevant documentation regarding more complex responses- Maintain the security of highly sensitive and confidential matters- Adopt and champion new technologies and business processes as required- Liaise with stakeholders in Media and Public Affairs and assist in coordinating the distribution of internal / external releases, as requested- Perform Recording Secretary functions including scheduling meetings, drafting and distributing agendas; recording minutes and following up on action items- Enter requisitions and assist with procurement of software and services- Liaise with consultants retained through the provision of information and coordination of meetings and services- Fulfill procurement requirements for the team including creation of purchase requisitions and processing invoices for payments- Field general questions / concerns raised by staff including fellow Executive Assistants pertaining to policy / procedures- Liaise with clients regarding customer enquiries, requests for information as well as requests for attendance / representation at meetings- Process and record a variety of agreements- Receive visitors- Review and edit documents- Reconcile corporate expenses (Credit Card and Cash Expenses)- Prepare reports as required- Undertake special assignments as requested- Perform other duties as required

EDUCATION AND EXPERIENCE- Post-secondary education in a related field, preferably in Office Administration- Several years' experience managing the administration of an Executive or Senior Manager's office- Several years progressively responsible secretarial experience- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements- Strong computer skills; expertise with MS Office Suite of products- Knowledge of GSuite and AODocs considered an asset- English essential, both oral and written; Bilingual (English/French) considered an asset

This is a management group opportunity and salary will be commensurate with qualifications.

Location:

Ottawa, ON

Pay Range Minimum:
$58,456.35

Pay Range Maximum:
$87,739.37

Posting End Date (if applicable):
March 29, 2024

Applicants must be legally entitled to work in Canada.